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Regular Board Meeting 6-28-16

Added Jun 30, 2016 •

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buddy's here first thing you need is a Plex allude and I'm thinking since it's aves school board meeting we should in the lead us in the flag salute pleasure right now pledge allegiance to the flag thank you so in closed session we have one item to report item 2.2 info session the board took action to approve Nation agreement with a permanent cockfight employee pursuant to which the employee has agreed to resign in exchange for severance pay and other consideration is recited in the agreement Save which is available for public inspection upon request the roll call vote what does follows and everybody that I see Diana Lynn Kelly can I still need thing we have to report out of clothes session and next is public I think we were we going to pull the dog for fees things so we're going to put that item till next time there was some stuff that need to be fixed next is adoption of the addenda and I want to suggest that we take item thank you we have to point do but there was wanted to move here 12.12 cop right after the consent agenda everybody agrees second favorite items to pull from the Santa gender get the app here we have anything in the audience run the board terrific can I get a motion to paps the items in the consent agenda some of discussion on favor say aye  we are at do 12.1  I'm just waiting for it to come up on the screen so do we going to skip to 12:1 was that there we go so 12.1 is to approve the CCSD superintendent contract for employment have a new superintendent and this is my opportunity to introduce Joshua Arnold to Culver City Unified School District if you want to stand up and actually a little bit first flute second of any discussion all in favor say aye how do you say hi before you were victim but alright does the start we make you do the pledge I do want to say welcome to Culver City and I want to people know that we think we've pick somebody who's going to be inspiring theaters real treat to talk to an elite us in a good direction and I were looking forward to break things and I hope you will find that this is a great place to be Culver City's deer are hearts up easily in the school district has a lot of things going for it and I think he's a really good match for you as well as you being a match for the district though welcome I was going to ask if anybody wants to say anything but it suggests we should we should all get a picture of you the one we talk first and then do a picture any other board members want to make comments welcome dr. Arnold very excited about your joining beautiful Community with lots of really awesome people and even more awesome children and I just want to say welcome in cited about getting to work with you and looking forward to it  welcome super excited had to hesitate not to hug you came tonight but I'm play cool that I just said that in public but I just want to know I need when are we eating we got to get things booked we got to get our calendar invites their selfish to share it's all great almost all of it and it's going to be really went to catch up with you and also learn about you you know smelly as well cuz it doesn't have to be a business all the time so I'm looking forward to book those thanks so thank you the 70s welcome also very excited so that's bad welcome and everybody hold your hats you know we hired another Ball dating bearded got gap tooth white guy so hopefully will continue to get and I'm actually pretty sure they'll continue to get some really amazing an excellent results in and keep moving this District in the direction that we've been pushing it and pushing it to go for the last 66 Lebanon the score tonight I really look the same down with you and working with you and and you know it's kind of cool tonight got a couple of our director principles here and you know I can't wait for you to meet the rest of the team they're all amazing and excellent as it as is too much about you know teacher staff and I mean just everybody Soup To Nuts so welcome and welcome to the team  and if you what does B think you're welcome to don't feel cap 2 who's waiting awesome thank you so much president of annecy members of the board superintendent Larose cabinet Community friends my family who's here with thank you very much I can't there's a problem the word I want to say Plough and I think Port probably some it up and I can sit down but I'm being able to have this opportunity to join not only the Hope City Community the Culver's the Unified School District but really the cult City Family is something I don't take lightly and absolutely absolutely an opportunity I looked for it and have been having trouble sleeping as a result of it say that because I think that being a part of the family is a big deal as it should be means that you get a network of people and resources that care and love for you the same way that we provide for all of our students and all of our families and I also think that it means that you're required to contribute as well to be part and parcel of that vision and of that mission don't just get to soak it all in right have to do something you have to volition kind of a go forward towards something I'm wired that way I'm looking forward to that and everything that all of you said and terms up the conversations the learning the collab rayshun and continuing to do outstanding things for students in academics Athletics the Arts activities and everything that they Endeavor to pursue so I'm I'm offered I'm blessed and I'm fortunate thank you what order is my amazing life Claire so  the next to her Anthony Othello who's right now  and the next to Anthony Isabella Juliet I'm really grateful that I have the opportunity to bring them here today I think family is the word that and thinking about the most and I think that 5 diss tracks that are unified such as this one is have a good Nika opportunity with one high school where everybody is slated to go from a early early age to be part family and extended family from pre-kindergarten is an amazing amazing thing that Culver City is is lucky to have another doing a great job capital thank you the whole way I just want to say that the whole time you were talking about giving back to family all I could hear was that you dishes and laundry at home photo ops turn off thank you guys get back to some more fun here we are up for 7.1 right yes it's Culver City Edge founded Jody animations director chair of the edge Foundation Culver City Education Foundation I'm here well for very special reason for honoring very special person here in our Culver City and administration the Culver City Education Foundation is a non-profit charitable organization dedicated to supporting an enhancing copy education programs for every student in the Culver City Unified School District  tonight I'm here because some of our club to the employees have decided recognize one of their colleagues with a building block a building block is a brass plate that gets a fixed in in the lobby of our Culver City unified school district offices their headquarters and by buying a building block you not only on or somebody it can be teacher it can be a copy you can be anybody connected with our schools who's done really special things for kids which is almost everybody you know but it also brings money to fix dedication foundation so we really appreciate it in that way to it's a really meaningful gift I know cuz I got one it's really special okay tonight the person we upon ring thanks to her co-workers or CC Christy Pham is Roseanne nakanishi Roseanne is dead prison dedicated 35 years to Culver City Unified School District weather at a side or in the district building known always as the go-to person in the special education department because her knowledge organizational skills and her dedication to getting the job she worked hot girl asleep off and after hours for both students and staff and she was the ultimate multitasker she probably still and she was valued for the professional way in her years working here she was value for professional way in which interacted with her colleagues the site staff at District staff parents he was unfailingly polite and hope courteous even went with difficult situations and people and she has retired and so she is very much play Old co-workers presenting her with a block in her honor the block will read set up the block read brassette not Kenichi for 30 years of dedication to the students of Culver City Unified School District CCSD remember how love appreciated thank you okay so next superintendent's report  Skips a lot of these things I get to say your past superintendent have a presentation a little bit later so I'm going to make my comments I'm very brief similar to every single board meeting with that over 4 years or fairy dork concise void with emotion I just are School Board I want to thank this community I want thank the staff members certainly my friends and family on cabinet four great years my joke has been and I'm proud to be to be graduating on time so I thought I've also been very where to work with a very Dynamic and dedicated team being a guy from out-of-state not only hang on having facial hair at the gap between my two front teeth I was also from out of state so the media seek with which people put their faith in Trust me and willingness to to lock arms and say what can we accomplish together when we have a fair Division and let's start with a culture that believe bleeding only an every single child capacity but also there were but also every Ultra capacity and their worth in the value in working together to contribute tube the current opportunities for kids but also building a future for them that they're excited about and they believe that they can make happen so that vision successful takes us all I think has been more than a tagline it's been maybe our family Mantra 2 to take a line from from Josh but I'm honored to have served with you I'm grateful for the level of spring confidence that you had in me and I wish you nothing but the best Katy okay I'm going to talk about summer school for just a quick second because I'm not going to follow that part we're really excited that we have over 200 students in our second year of doing El summer school but we had to do prefer better we had to go one up we did last year so this year Arielle summer school kids are being exposed to introductory robotics they're doing bee Bots Bots cubelets summer coating using black fix language and to control their robots they're having a great time working in teams practicing their English speaking and listening skills while having problems and completing tasks using their Bots it may be the most traditional way to develop English Language Art and English language development but it's not what we're all about and we're making it engaging and allow him develop their skills while exposing from the some stem so we're really excited about how are pandas some of the work and and I really have to thank the team that's come together Carla Madrid ran all a martian off of Drew blank of kind of stepped up and put this all piece all together at the end Alejandro Valencia's your ship with that so we really really fake / for that after your consideration to approve the El Cap which it tonight moving forward and we've created a principal El Cap cheat took it down even to color code and put some high what's in there and now that you know we in our in our version of the El Cap where we have of everything is now number from we have kind of a system to it we spent a lot of time last week focusing on what data we need to look at where it where we want to play symphysis things that set bake Nom charge to the district that we will pay for that are within a interest but we're starting work on that in the in the fruit for the fall and finally I don't think we've met since we've had our day with Pippin Agera and and we sup thanks to Sony with that are June administrative Retreat and just a couple of key things went up things that we did after his keynote and he left us was that we did Reflections and talked about what what what fits resonated with us and what we were going to go back to our staffs and talk about and work on of course with data Focus he talked a lot about focusing on evidence in the evidence of learning what kind of evidence we have and one thing I really like to talk about the that the skills of the staff have to match the needs of the students and so it doesn't really mean that we are doing things wrong it means that we have to every year what we did when you're may not work the follow with here and we have to be able to adopt and be willing to work on and whatever kids need and if that differ training then that's what we that we need to do and really kind of focusing on our people sees finally he talked a lot about the big the biggest Optical in teaching his isolation as it was very supportive of the work that we were doing around our plc's and trying to have teachers collaborate because bread our best one more working too was that was a great day and we're going to continue the Excellence and Equity as we move forward next year in alignment with all of the excitement this evening with new faces at new positions I'm going to start with promotions and ask for Tracy Pamelia to come forward so I'd know Tracy Familia has been part of the sea Steam play family since 2007 and she has dutifully and wonderfully provided great leadership to El Marino Elementary School as principal announce the volume to the community that evening that Tracy will have a new role with Astrid she'll be working in Educational Services as our new director curriculum and instruction thank you I do look forward to it's been it's been a wonderful nine years ago Marino I will Echo superintendent LaRosa's sent when he first joined the ccusd family that I received that first year was something that I hadn't encountered before the large District that I work for previously and it was one of those things where I felt like  it was the right fit for me and I really really left my time as principal at all Marina I look forward to working the larger Community with the es students across the district and with staff and the family members as well across the district so thank you again for considering me and I will be starting work right on Friday thank you so much cope with with that transition promotion I'd like to clean a sheer toy to come to the boat  help me to shoot is been part of the CCSD family since 2000 why didn't she is served as a teacher and most recently as an assistant principal / tosa and she will now be in the interim principal of el Marino Elementary well I guess I would just like to say thank you that's for this opportunity it is a very Bittersweet transition because my partner in crime will be a still be with us after the different capacity I can only do what what she has left for us and I look forward to continue the great work to ease for us with belong with the team but she has left for us as well so I look forward to working with all of you in the future thank you  how moving on to new faces and new season with family members I am present to the board into the community this even Claudia arriola who meet the new office of child development director during July 1st I'm going to leak a little bit Claudia Claudia has 25 years of experience in child development she began her career as a preschool teacher for the past 16 years has served as a licensing and State Appliance specialist an assistant program director for the Mexican American Opportunity Foundation which is a non-profit community-based organization in the Los Angeles area responsible for planning directing organizing and coordinating administrative services for 35 Child Development sites in seven different counties throughout California she has accepted knowledge and state and federally funded child-care migrant Child Care Early Head Start and preschool programs Claudia hold need a bachelor's degree in human services and a master's degree in education from the University of Phoenix she is currently working on a doctorate in early childhood education with Southern University so well Claudia thank you for this opportunity and look forward to working with this amazing family with Culver unified with our community and with the office of chow thank you thank you next is members of the audience we have any cards is there anybody who wanted to say anything Brave do we have somebody Fred  hi Janine Wazowski Stalin I'm a parent of three students at CC busty in the school system and I'm So currently still the president president of United parents of Culver City and I just wanted to take this time to I think Dave Larose for a parent's perspective we really appreciate how you receive parents and how you listen to us and work with us and  thoughtful approach you take to all of the children in the school district and I really appreciate it and I know that many other people do too so thank you what's wrong with you have one card from Lauren Saginaw good evening happy summer to everybody first I'd like to a previous speaker and say thank you very extraordinary can say this to fill but now I'm very hopeful but thank you you are a great asset so thank you I also want to say welcome do I have my son's going into a second-year preschool at the El Rincon fight with Miss Marie and methelda and supple it's fantastic program and work side as a part of it so welcome and my last order of business so we if you call I came and talked to you a couple months ago about having a yeah decide if though I did a little legwork because one of the that was mentioned was the accpd maybe having an issue so I called and I to our community outreach officer detective Casillas and he actually said that just because unfortunately the change it environment that they now actually do recommend having privacy screens just because it makes it hard for people to see in and he absolutely we agreed that there's a location that would be very well served by having some kind of privacy just around that indoor play yard which is again the corner of Overland and SWAT so I just wanted to reap resent that I did to the board is if it could be something that you guys put on your agenda and consider for for the El Rincon Kinder play area so thank you thank you  sticky note for a minute to write that pit moron  Jody did you want to speak look like Lake Geneva I just wanted to say thanks it is absolute terrific your support the parents your focus on the students all I learn from you you know most of everything I did right at council president was thanks Chief and the extraordinary team you put together and it's true that there are big shoes to fill but it's true that you've left a great meme then I think he's going to just be thanking his lucky stars that he got all okay thanks if there's the father women's from members of the audience so we can move on to the school part  and I forgot whose turn bill it started that at Kelly so the playgrounds are going in woohoo and he know this board have been a lot of time together silly lot of time together because we've been working on this very important decision and  so it was it was a powerful process it was really Canadian to get to work with these books and to you know because Anna and I are relatively new we just came for November and December and so getting sort of thrown into the deep end that's something I don't know if if I recommend it or not but so we had to take on what is probably the most important decision that you know we're making a school board members right and and it's it was a really incredible learning experience I have to getting to know these guys professionally and having so much respect for that and you know I don't normally want to take this time up here to talk about the board or so for that I don't necessarily think that's appropriate but I just feel compelled to highlight that we received I want to say I don't know 3 or 4 compliments from candidates from Consultants from other people who said that we were unusual bored in that we were very respectful of each other good listeners good teammates even when there were disagreements they were dealt with such diplomacy and and good listening that I just took it to be a which compliment and I just meant to say thank you to my colleague for all of that because you know it's that's not that doesn't come without work right that makes effort and and a real commitment to be productive and being proven by meeting needs of students first right and so I just I just think that means something that we heard that a number of times and I wanted to let the public know that that happened so thank you for that  thanks in yeah but the past two weeks is not a lot of time on on the particular very important task of finding a new super pennant I just want to thank Dave for working with me for the past 4 years I'm through some ups and downs and and interesting conversations and situations and events and that's in that time and really up so enjoyed getting to know you and consider you a friend and and look forward hearing where you going and what you going to be doing and who's the team's you're going to be exciting and in what states getting them to  get on traffic get their act together and work together as a team and and really understand who played a good that that were some kids and that's really kind of that kind of it that's kind of the bottom line supper thanks and perfume I guess what Ellie said and nothing we win together and what I would say is yes for kipley and I who are brand-spanking-new the one thing I'm very grateful for given the any at the compliments in the feedback we received really grateful that his new school board members we were raised like we came in his bees and we were asleep part of this family and had great teammates board members crew cab add just a great team of people to work with with amazing respect and vibration and Troop you know ethics and morals deep down terms of how we just deal with people and how we're going to get the business done so I would say that that you know I appreciate that too like that moving forward now we really that's part of our are aging was done well so and then Dave even though it was short time remember prior to that I was you know I was just a parent and there was a clear transition in culture shift intra-district when you came on absolutely and I felt that and it's definitely moved in an amazing positive direction I am faith do sell but I wish you much success in your future Avengers thank you okay Kelly this Leslie words thank you but I would also like to say that the two newest board members also walked in the door with a very open mind and collaborative attitude which made that a lot easier it has been a very voltore complex. what fishing task to find a replacement I feel extremely good about our choice and I know that Josh will continue on with the very positive culture that we have going on child Pocus culture that we have going on just, also I just like to backing up a bit the process of doing this and has to remain confidential a lot of people that want that might want to interview for this kind of position don't want to walk into the district office where people might say I put it you know so it's over there doing the place to interview so I just wanted to thank Chamber of Commerce for giving us a space that was off site the interview twin that didn't cost the district any money to rent the so just a thanks to Chamber of Commerce for giving us that space just in case it one wondered why we were there that's the reason and then finally I would just like to say thank you to you have been superintendent of highest integrity and commitment to our children and our staff and for that I'm grateful great as a parent I'm grateful as a board member I'm grateful as a community member that that was your approach to everything you did you had a an absolute dedication to the whole tiled and to making sure that every child in this District without exception was well-educated and cared for and we are up all very proud to be a part of of that culture that that you established in and work best to create and I'm grateful to be a part of it my I enjoyed working with you it was always an absolute pleasure to sit down and talk to you we didn't always agree that's okay I don't expect that it has been us to complete absolute pleasure to work with you and I wish you the very best in your future endeavors I know that they will go well for you because of who you are and I will miss you and I have a lot of comments from the board for you this we will make him read the card out loud or anything  Steve is that where I should spell shocks and I'm innocent the kind of feeling that way thank you very much alright imma try to everybody said  how many miss our Friday morning tickets I think you've done great things for this and we ripped appreciate that and then she said for years you graduate we should be focusing on the future and in that case I wish you much as well in the future because I know you'll do great things but with me watching because all of us will take a little today we know that guy report for them and mostly we learned from you maybe you learned a little from us too and we'll pick right in that so go out and get it and have a great successful rest of your professional life thanks if we are up to we're skipping 9192 I mean we were up to 3 I just want to make sure you know we only have two hours for this day that we've talked about open course of multiple School presentation has been the Mantra of deeper stronger I'm proud to have been a part of it a tipping that wants to to make a difference by I'm very intentional about walking out kids need and and being explicit about our commitments that at 2 that an Denton I'm being by sometimes great and well-intended ideas so how do we make sure that we continue to stay focus on the things that will make the difference things that are foundational things that are are are apart of of the springboard for all the things that we're doing so how do we go deeper on kids Ponder be better want to highlight  hopefully this has been something but you have all heard whether it over 4 years whether it's a conversation with me conversation with Katie Leslie Mike Rebecca is his let's be clear let's make sure that we're clear on what we do we have limit time limited resources so let's make sure I'm clear of our purpose that should have Clarity of our practice and drive Clarity of and 4 and front are people I think this is Ben and with the Mantra of of the board relationship in the piece that we've had over the years that can be a lot of interest and lot a lot of as I've been for Wellington idea strategies potential I know Katie and I make jokes about how many templates we get on on a daily basis that demonstrate the next new Silver Bullet and education that we investing in also to maintain our Focus we shouldn't distract it and and in some respects we have to be in a position to be crystal clear about what exist and that does help us in those circumstances would we have to say no and we've opened parents so we know that what are kids believe it when we no that means don't love them parents we know means exactly the opposite so we can together to not say what we going to say no but what are the things that will absolutely positively not waiver and what we say yes to I think that that's the work that we've done I'm blessed to not only beautiful wife but she some very talented creative I said hey honey I'm trying to come up with something around something some visual that represents the four core elements of our organization and and so stepping into the Culver City Star because each and every one of our children's Our Stars how about what are those foundational elements of professional learning communities the Labor Management relations partnership that we've developed the Mantra of success for all Texas all that that is really about our purpose and our practices strategic plan is why we accept access for all and it's our practice takes us all so how to how do we have that of a focus but also in the focus of the definition that we want for our own is there success as not to do a singular assessment it is tied to their growth in their development and their hope for the future and and the opportunities that we provide for them not to ensure that they are successful physically socially emotionally in academically so what does that look like you have seen this format just just from an image stamp point I know there were the time where we had District goals are born Bulls in the 63 of them and and whose were they and them and what we were doing with them working together to say you know we going to have 3 of primary areas of focus number one is Student Success of the second is we will be resourceful and responsible because we have limited can we have limited resources we have limited people puts make sure we're investing those wisely and then how do we harness the immunity that we have and Partnerships within our organization set of organization to add the reason that we exist in that and that's learning theory that we created built on some some work with Steve zwieback for you to go but it was imagery of above and both the green line if we're going to our organizational culture we need to be as intentional about Mission Vision Values beliefs we are about creeper how do we intentional about what's both of the green line and above the green line our Mantra is what is compliant and put his compelling so I won't read through all of these for you what about the imagery that I wanted to highlight Rebecca wants me to hurry up turn lane out whatever Warriors okay go ahead and Skip 5 slides yeah I was great one with heard it the first time so the imagery again is above and below the green line Source Pool and Spa just how rehearse tonight play  okay so so when we when we have this type of imagery right that we want to be clear on why we exist and then we're clear how to find an element's even that needs to be more clearly defined you can you boost terms like we will be professional we will be a learning what is Ackley does that mean what is a people see what is collaboration making sure that that we Empower our very talented organization experts in their fields in their content areas awesome phenomenal instructional leaders but also of teachers themselves as an organization how do we harness Skip's in talents and that's by Framing it making sure that we have structure in the things that we want to beat about so when we done this work from a professional learning community that we want to be on what exactly does that mean if we are going to dedicate release time every single week what we are telling Mom and Dad's is this is so valuable for us we are going to choose to not teach your kids this amount of time every single and if that's the case then we have a commitment and a responsibility to make for the word tight about that I wanted to find it what is a professional learning community community and Frame It Around The Fantastic Four of Highly Effective collaborative themes number one there's one phone purpose to ensure high levels of learning all kids high levels all kids. Let Josh to don't know tomorrow we had that sense of debate high levels means all means all going on okay so number to their needs to be duke or beliefs that support that that fundamental purpose and one you need to move to that every single child is capable of learn how I love an important from an organizational effective we need to have that same belief within ourselves that we have the collective capacity and shared responsibility to make sure that they succeed so that's one three there's three big ideas of a professional Learning Community it is that is it from what we do which is the teaching what we manufacturing are kit the learning so it is a shift focus on learning it's done so within a collaborative culture with a belief for all kids and then it has to be a focus on results evidence evidence evidence how do we know what are value is how to if we say we have limited time and resources should we not only be measured the performance of the children but our own performance and that we are having an impact on kids and then for there are Fork what is it we want kids to know we look at this even more intensely to what is it that our kids can't afford not to know what are the things from a learning perspective that we know that if they do not future learning will suffer those of the types of things that we stop drop and roll on to the things that we intervene on those are the things that we change her schedules on those of the think that we change our investments on so what are the what is it that we want to get to know how do we know if they know how do we become systemic and targeted and specific around what we measure because when we get those results will know who got it will know who didn't will know what type of attention they need but will also know what practices and went instruction made a difference how do we respond as a system as a team when struggle our responsibility is only to be all things to all what's that's all that's all only that freaks people out but I'm leaving so I'll say it anyways but the idea is is but we can do it alone we cannot do it alone knowing that every gift talent but also struggles kids bring to the table there's no way that we can have that magic streaky every single job but we work together we can so it has to be systemic when we respond we could brogle and equally as important when we're Target around those kids who need more we also another population for also needs more thing at acceleration they need rigor so what is it we do with our students I want they already know it so that's the Fantastic Four how do we frame it around what's really important with this work  and this is your document as if you look at the bottom that's nice line which I think it's inspired I think it's relevant I think it's research but if we're going to do that and what are we going to be tight on need to be loose that empowers people to go in the things that they know best but we need to be tight on the framework that's going to make sure put this work gets done so are type or about teams will not openly have dedicated time but they will make Collective commitments about how they will behave they're operating on will be clearing the focus of the essential standards they will build in time to ensure that they have common formative assessments that measure measure that learning systemic intervention YouTube provide acceleration what's critical for our tools is that they also have leadership rooms and intervention teams where we're creating shared ownership often in our work in from work or sitting if it's perceived as top-down then everybody in our organization including staff and students are consumers of our Whipple what we want at not tumors we want owners we want people to own this and believe it and defend this and if you don't understand the difference think about how you treat the car and the last time you drove a all I'm going to say is shame on you  Clarity of our purpose Clarity of our people comes from the Partnerships to ever manage the visuals appear are the guiding principles of the partnership and that relationship we have from an administrative are classified and certificate in administrator fast at 6 we're all in this together I don't think there's a powerful statement that says we will not let our children fail we will not bite each other feel that's ownership equally power hole that this board at Hanover's ago adopted almost identical principles that says the same thing this is the way that we're going to do this work the people within the organization and at the end of the day this is what all about and that's that that's the framework it's looking at at the Fantastic Four professional Learning Community but when you look at those poor four elements that were looking at success Royal Texas off a commitment to the whole child we're going to do so with a strong relationship with all of those members of this family and we will pursue success for every child the whole child and so the platform is is a beautiful one it's one with a lot of owners and it's how to make the most significant difference for kids in a few thank you okay  it was on to something that's probably not quite as exciting  Wii first reading of new board policy administrative regulation 35111 get that upon might screen here the first question is does anybody on the board have comments about I'm a little concerned what's some of the language and I want to take a look at it maybe work with one other person maybe Kelly wants to work with me to some of the shells are really can give me a pic as I think they're a little too strong in terms of  what are what are mission intermission kitchen and keeping our kids safe and healthy and certain verminous part of that but  that like tell make every effort to identify fun opportunities you know it's it's not necessarily do we have a staff time to do that sort of thing right but I guess is my concern is like does this require us then dedicate somebody to do that and I think if if we have we have a committee you know if if a bring certain opportunities to us bring them to staff attention if we decide that that thing we want to apply for or not I just I just don't I'm so concerned about the tone is on his language so I want give us a chance maybe in the next 2 weeks or 1 week next meeting to give us a little bot little further thought can I just offer Kelly just cuz I know you're on that he has your there's board member that's with environment that right need to sit down and talk about it just want some time to do that I noticed is it was brought to my attention that the title says Waste Management does not respond to the nature of the documents and I think it probably unintentional it's supposed to say about environmental purchasing I think set that would fit with the reason this is coming up is because the committee is applying for $250,000 Grant and so they want the language to me what's really well to increase their advances and I'm pretty sure it's a minor change I mistaken about that reason for the policy can come straight from csba the administrative regulations I think that you can either include the other language that references the the language that that is more intimately connected to the grant are the point that said if there's some dialogue around revisions or edits I think based on the timeline for eligibility due to the grant it would just need to be done so board is still comfortable acting on it at the next board meeting would be submitted so it wouldn't it would need to be approved at the next port what's the grant for continued the work around environmental sustainability for I know it's close to a quarter of a million dollars when a lot of it is to you the the work that's done Eddie to the individual sites and we've developed environmental sustainability liaise kemetic the tea at age of the Side Story so I'm coordination facilitation of that that continued work as what was in some of the receptacles and and products that would go to sites similar to what was on the last time calrecycle obviously is is impressed with the work that's been done and is encrypting to apply this is just a requirement of that okay so what I'd like to suggest to make sure that we get something and we have a pretty good chance of improving at the board meeting is caffeine Kelly Brook on this try to come up with something up his sleeve that the two of you agree on and why we can't discuss it as a word before the next board meeting we can post it publicly as a draft well before the meeting give everybody a chance to look at it should we don't have any big problems and if it turns out that we do have some kind of problem might have to schedule an extra heart beating very short one best for that and if you send that Katie she'll be able to work with the environmental sustainability company make sure that the timeline is a Cupid have two languages aligned with with what needs to be identified to enhance her eligibility so if if you make visions and edits in and work with Kate I get it up one of them or you sent deadline  get it to where we can if you two agree chances are the rest of us will also  what sounds good  so did you have a video on to say about it okay then I think we're ready to move on to the next time  which we did that one the superintendent contract 13.1 play the next 2 recessed lighting is everybody okay with just Justice I'm happy with skipping it 10 minutes not Mac in 10 seconds is the 10 minutes item 13.1 Contracting software license agreement I think what we have here is I need a motion need a cashion I want favor say aye Mercenaries does all of our test scores are formative assessment Benchmark work thank you  life did it just to be clear let's do the vote in all in favor say aye next is the El Cap so much II I don't want to take up more time but it just seems like there ought to be more of a Fanfare hullabaloo along with it's an odd thing to say in a meeting where we just approved a new superintendent that's even more important but approving the El Cap coming up with the El Cap rather than proving which is just final step one of the most important things we do as a district  having said we looked it up last time we've been looking at it all along so I don't have anything her team for this to work I mean real hard work  75 in French simmer down okay 13 play three of Booth exhibit to the Avid college readiness system services in front of grieving for having secondary membership can you all the Trap that's off my  any further discussion all in favor say aye aye motion carries deduction another really important thing the board of education for Culver City Unified School District Two adopted 16-2017 budget as printed can I get a motion  find second by Kathy any discussion all in favor say aye the developer fees one pulling 14.2 right August all the numbers just just some number to be all of them okay I'm over them during the meeting we are up 14.3 score turn in clock for the gymnasium  so first I need motion to the scoreboard do we have discussion I have a question or two it was a little hard to tell looking at that about the motive cast it before for what we're getting but assume somebody has looked into this carefully and decide yes this is this is the most efficient way we can do that right somebody says yes see Stan the mountain what it is  Buddy else anything all in favor say aye motion care installation the same thing some of that discussion when's it going in this summer I mean play minute it's a baby up as we speak make it up 14 ft V  this is the contract happened to do a HVAC got it in Vice as present an emotion for that favor say aye 14.6 designation of Pacific material product or construction product project this one is the Priest Science Latin for that second I do have some questions I'm just hoping to get a little clarification and perhaps also for the public about so it's not a specific purchase it's not a specific design it's a commitment to a certain relationship  hits light authorization to redvan put it out to bid to a bunch of different companies to say we've looked at it we want something that TSA approved in advance that can go up quickly so that we can use it as swing space and that has the properties and having done investigation there's only one company to negotiate with and presumably that's offers ation That Dope staff will come back to we want to buy it from this company at this price right with the surface for the playground sole source of the product turn in desired by the district was approved in advance important to bus because if we're going to use this tween space we need to do it you just say yeah that is key ready to vote motion carriers  14.7 this is the amount of the contract with what is an associate's to add some additional Staffing in a motion for that said this kitchen invest signing off everybody else we should do this way I'm but I want to point it before that what we're saying here is partly that there's some complexity is it the emergencies that make it so that it would be an advantage to have Harris have more people on on this task leave that in with Mike out of the picture for a little while we want to keep things moving and some of that not all that even most of that work that Mike would do can be done by Harris but there's some things where they can be more supportive they presented us with some options I looked at those that I both towards what we want to do and what sufficient and towards fraction of a person's time are we getting because my experiences P try to keep have something work on a given task into lower fraction of their time it's just doesn't work so having set all that I'd like to see what the rest of the board has to say about this but do you think we're ready to vote on this tonight was it in there somewhere where what  summer what the time frame really was it was like how many actually what we were getting in terms of what summer meant phase want you'll get it during the summer but when does that time frame specifically like snoozers probably Charles either one child per day  is Charles Randolph bourbon program Ranger with Harrison subdudes the time frame as there's a six-month time frame to complete the overlap for one senior project management for 3 days a week and then the same project manager will continue on a two days a week baseless to the end of props 6 month. And then a night month. Who the clothes out of the frost Auditorium  we also set a time for an estimate to do change order reviews and also a scapular at a one day a week so that includes the entire staff okay so I'm a little and estimating was done by let the contract manager I not understanding this right we didn't we just hotter contract manager instructions  for change orders and estimating and things I just feel like I'm kind of taking a back that when we chose  program manager Dan in we explained quite clearly all of what was going to happen that now faced with needing quite a bit more help and support than what given to us when we first went out to bid and we were the first proposals came in so he just strikes me as a lot honestly you know do we have construction energy of program managers and now we need four people  just to get the work done  struggle what's this the option is to have those second staff as part of a construction management Khan we have an Engaged so this is a decision from the superintendent and from the board that same staff could be brought on through us through as program managers or through the construction manager so if it is an option there is no I duplicate of effort it would be one or the other  let's go ahead and frame this to just so you understand why I was comfortable bringing you here tonight and then I have to converse would Steve it was so we could have of this this particular conversation why I felt it was valuable to have the conversation now this author us to have additional support during a window of time where the scope of work would be far more significant inclusive of the science projects and and Robert Frost so in terms of management and maintenance of that simultaneously would you KK coming in Master facilities implementation plan so the scope of work and spreading a single individual to be responsible for everything that we really doing plus two new nextplus facilitating and in helping  the board through the practice of prioritization I have concerns about the current Staffing its capacity that the other option also it is to consider this for later still beef up soup of the Staffing short-term which would eat into the budget that's already approved that's one other option the other is approve this now but I'll it's it's not total amount this is not to add a not-to-exceed amount this is something that within a month Mike and and Josh and the bulb can have a conversation on what progress but we made where we at with the work study what what value-added has come in so it's an option to have that conversation I just want the team to be short-handed when after 4 pull up to the community conversation that we had this evening we're ready to walk on roll on some very significant work for multiple series ahead as well as very significant projects around Robert Frost and so just window frame why you or why I felt it was necessary to at least have this conversation tonight right now here in his time frame with the furniture 6 months it sounds like what you're saying is really the initial launch so you know all these project is going to be pretty intense and looking for help during that just to get a point dad and then I mention but she's raising a that we didn't talk about which is not should there be a person doing this work but should that person be Harris or construction management say anything about it we should think about a little bit and make sure that we're not simply saying yes this work needs to be done and forgetting that we are already we're lining things up to do a different way yeah it would be you know based on the timing would be the  Nino triples in the team can come forward with more explicit examples of what the work would doing short-term also would be able to help of an analysis of what exactly is in the scope of work of our current construction management firms you know they can be locked in around specific next this is a much larger scope this its projects within sequencing estimating budgeting multiple Series so I think that that's where one of the differences are at the very least this is initiating some of the dialogue right now and I can work with them with Josh and then probably have a conversation with Mike that have short term there the program management support to come in over the course of the next month or two that can be done  under the contract that we already have with her does that Charles Dave asked me hey are we ready to bring this forward and I said I don't know if it will really be ready to vote on it or not but what put it as a sign in to vote on and discuss it and deciding whether to vote sound and and I and I would venture to Guess that there could be a question efficiency of doing it short-term versus long-term there am I piece of dollars with one or the other of those but I still am not clear because the money is Supple significant you know because we're talking about these projects that needs some serious focus and attention in the immediate future but the timelines are 6 months and 9 months I don't know if those are concurrent or what and I and I can't tell like certainly the science building will not be completed in six months at so I'm I really want to have a clear picture of the time lines the dollars-and-cents like it that it's a to exceed that's helpful to have a better understanding but stipple even with six months and nine months than the number seems really large sites want to understand more detail if you'd mind so what Charles and I will get together either tomorrow or Thursday start to develop more explicit information as add to your identifying be more specific about what projects what work but then also is who has pointed out and Steve affirmed let's take a closer look about what rope responsibilities construction management Ave during that that same time and then we can be more specific about what work who's doing the work than and what it would cost suggest as well anybody has any additional questions or concerns or just information want to make sure we get this is request to Dave and Charlton and then in the short time frame and the Josh is going to have a lot to do to come up to speed what I suggest is we can start copying on stuff like that soon but try to contain so he doesn't have start over to be able to answer the question when I spoke with Charles today I let them know when dr. Arnold is coming in tomorrow can I test him if he come by so I can frame this for him so he knows it's a it's a topic of consideration currently so we'll bring him up to speed at least at the 30 foot level tomorrow I have a concern because this is how cost overruns Cannon construction projects all of a sudden things that we didn't know we're going to have to things that were discussed or established at the beginning wanted to be very thoughtful about things that get thrown in later because that's how we will let me upset because this is a different where I'm looking from the ends of what we tried to put into plates I'm concerned about you can also go to far they put away that if you're too lean you're not effectively addressing all of the timelines the bid who's responsible what's the estimate did do we not frame that what are we making sure that there's coordination between Architects and cm's by I just want to make sure that being a you-know-what smaller school system from a business management perspective we're not going out or even a maintenance and operations Department were not going to have that extra teeth so I think the conversation that will be able to have a set your concern but I'll support you brought up Kelly is to just be more excited about where we believe there's a Tipping Point that we may not be able to effectively manage and then before we even could adding any simple look at current contract language with Paris but also with our construction it allow us to accomplish what we need to accomplish during fly  I think that we can come up with a short-term plan to make sure that we have adequate Personnel on you're on on the job that will allow more time to flush this conversation Charles I'm sure you realize this but I just want to make it explicit because we're changing superintendent's at because my greynolds is a commission for a little while there's a lot on your shoulders in terms of making sure we have continuity been Nation across the end of the change in people in the in the time so forth so more communication is better when in doubt more because we're handing things over to Taylor's necessary yes thank you I think we've agreed on voting on this now  I appreciate the discussion  next the agreement with Goal Sandy Pringle Associates inspection Consultants  this is the new independent contract event for special services with Sandy prequel Associates sections for the coming fiscal year 2016-17 is presented an emotion second okay so this is basically renewal is that where we're at with this because it's not on a calendar year it's on this the academic year so I correct this is coming up now Speers Meats on the fiscal year all in favor say aye next is the agreement with invoice for Reno air quality pilot study insta-bed HVAC audit be relating to the air quality study technology similar pipette Palace I can do but it was that soup just like any discussion all in favor say aye next is the amendment to the agreement with encorp for El Rico indoor air quality of Bateman services can I get a motion for that second is a district-wide  I'm a little confused this is just required so I think the original agreement was something like  that and this is an amendment to it and now we're doing it one hundred percent sure saw before we commit to that trouble to you know why it says El Marino here and then the agreement that we look at it just as reply Marino there should be poor district-wide if you have the contracts actually district-wide okay I thought we had already evaded the asbestos that we have like in the 80s that we have like a whole Environmental star about that and older facilities there's potential within every single project that you have to situation of of abatement or has hazardous materials anytime you disrupt some of the older buildings  set correct toes for the testing to discover in each of the earlier tests assume that there was asbestos it did not specify which locations had asbestos in which location sit down and assume that it was present make a note to study lesson because the authorities so the study would be more beer HIPAA studies assume that aspect sis was present this is to test each individual location as necessary when construction is there say we are replacing a roof for instance and we get to see whether or not that Pacific roof at that specific location contains asbestos or not this is to approve the testing of the asbestos for the next fiscal year at that particular prior to the start of the special  any further discussion all in favor say aye purchase surveillance equipment from Attack sum of second discussion volume favorite II carries certification certification of signature you let us we have a new deeper two in there what's the weather sign it first to see who's holding the list of people are the right people to sign for this list of things that you can say second session all in favor say aye Rupp to Personnel action items approval is recommended for the memorandum of understanding between ccusd and ccft and emotion can you discussion Elementary prep time is just a pilot Pro correct so we'll see how it goes and then we'll reassess and the union is clear on that concept yes so we will be meeting three times King of the school year halfway through the school year and at the end to see how things are going  okay and then anyone else  all in favor say aye approval is recommend for the 26 2017 salary increase to the coaching and special assignment any discussion balance ever say aye aye and Carries  approval is recommended for the memorandum of understanding between CC Pace in a spaghetti reclassification of a petition  second discussion of that all in favor say aye aye 15.4 approval is commended for new classified job classification in a description accounts payable specialist remote control at second discussion all in favor say aye and I think we are finally down to about the ACT board self evaluation when we kind of did some of that in confidence and have anything else to say about that stop French I will say that we we set ourselves a lot of stuff to get done in a short time for that because we wanted it we have good reasons strain get the superintendent position filled quickly and efficiently and we did a lot of ourselves for the most part we kept that and I for one not expecting to keep that pace up forever but we kept it up just long enough so thanks to all of you for making that happen deathly order spin this month oh yeah I was typing you all in favor say and by the way anybody who's kids I talk to of a Juno and science which is probably half the kids in Culver City by now do you get to Jupiter on the 4th of July

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Regular Board Meeting 6-28-16

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