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Regular Board Meeting 6-13-23 (Part 2)

Added Jun 15, 2023 •

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snapshot of where the district stands financially and where it is heavy and I was kind of start with that caveat of it's a Frozen in Time snapshot the budget is it's a very Dynamic document it's constantly changing day today we even save some information from some legislative possible approval between the assembly and the Senate sounds like they've come to some agreement and that even have some difficult significant impacts on some of the information that is being presented tonight so I just want to just kind of start with that caveat and can everybody hear me okay and I know my throat is still a little scratch I apologize the governor has until the end of June to sign the state budget and provide any line-item vetoes once the budget is signed into law the district will work closely with the county champ lament the new budget requirements to purchase provisions and this is another kind of caveat to wear school district we have to have our budgets approved before July 1 before the state approves the budget so if it does kind of present. Kind of a crunch and just trying to utilize the best assumptions and information that we have from the state of the current point in time the best information that we have from our Los Angeles County Office of Education cuz they provide guidance and oversight for us don't make other candy eyes after the state adopts the budget the district will have 45 days to formally revise its current your budget if needed based upon information from the states adopted budget the district revises by almost to your projections normally twice during the fiscal year at the interim reporting periods in December and March is so when we get into the presentation of the format will be a comparison of the morning 24 proposed budget to the 22 23 estimated actuals which is the the last budget for the fiscal year and is the one we're kind of taking a closer look at our actuals to budget and kind of trying to chew everything up to the to the best of our ability as we prepare for a year and close which takes place in June July and August we look at this slide we are currently projecting a surplus for the 2223 estimated actuals of about 2.3 million dollars and for the 2324 proposed budget as you can see we are proposing a slight deficit of about 438 million and in the next slide will kind of go into a little more of the details and particulars as to kind of what makes up those differences particularly kind of the big line items on the revenue side as well as the miniature side is that when you look at the revenues we have an increased from 20 to 23 to the proposed budget year of about 4.755 million dollars and what is based on a projection of an 8.22% color from the state that Governor Newsom proposed and just a caveat to that point and I braids up in a remote for your projection but after all the districts went under lcff funding it's it's a much more Dynamic funding formula so you'll see districts depending on what they are play percentage pupil count is they'll get more funding based on ovulation or concentration get grass depending on what that is districts are experiencing declining or enrollment gains and it will occur for that at the district currently we're currently proposing a flat enrollment throughout the multi-year and I know there is some confusion that kind of comes into play when we're looking at our lcff bonding the state itself is experiencing a declining enrollment overall so it's not just a district issue it's a state issue so when you look at our lcff revenue for play 223 and you compare the change in the increase to the end of the next fiscal year it's not going to be exactly that 8.22% because the district is experiencing experiencing some declining enrollment currently the next bullet point the 8.22% Cola in the 2324 proposed year is based on some reductions and some of our one-time funding that we Steve and I are still in line to receive for this current fiscal year and those one-time funds the reduction came out currently to about 3.9 million dollars we're seeing some changes to that hopefully in the legislature it looks like it's going to be much less of a decrease if that ends up going through which will be beneficial to the district and those one-time fun reductions are to the Arts music and instructional materials block grant and learning recovery emergency where is well in 22-23 we did have an increase in our ELO funding of about 872000 we receive certification from the CD on that allocation and I believe it was March and so that was slightly after the second interim so we're just sharing that Revenue up to what we're anticipated to receive this year so that was an increase and then in the proposed 23:20 budget we're not including any new federal or state one-time funding sources there is a pretty significant funding source in prop 28 for RC music which we'll talk about a little bit more but that is a purge ongoing funding source so it's not a one-time Bond and then to the step and column the Clambake in cease being filled for our salaries and benefits in the coming out to roughly about $500,000 increase there are books and supplies we are anticipating a decrease due to some significant that we made in this current fiscal year, some significant iPad purchases some other technology upgrades internet infrastructure things of that nature that we've utilized one-time funding sources for and then this is a big one. I know we've been talking about in the Hellcat and we're really hoping and we're really anticipating a pretty significant decrease in our services and other operating expenditure and that's for some of those temporary Staffing services that we've been talking about we're really trying to take that boat approach and trying to bring those back into the district and not have that Reliance on those Staffing services and those include Staffing services for instructional assistants teacher Subs our custodial staff our security staff and some other operating expenditure some things for like plumbing services that we've had to use contractor services for since when and have a plumber in place so we're really hoping to really bring that amount down by about 1.8 million dollars in the new fiscal year and still there was still kind of some of the big differences and changes from closing out cheer to the proposed fiscal year for 2324 if you could go to the next light please and part of the budget is our certification status so Culver City Unified School District is filing the 2023 2024 proposed budget but adopted budget at the next meeting with A+ certification this budget report specifies that the district will meet the state required reserve for economic uncertainties of 3% in fiscal years 2020 through 24 through 20 25 26 which includes the multi-year project what's the current year plus two and so some of the assumptions that we have built into the multi-year projection or lcff Revenue are cost of living is adjustment is projected at 3.94% for 24 25 and 3.29% for 25 26 and then I can I go to your projection we are in dissipated to receive less than the lcff cola and that's due to declining enrollment and a tarada percentages are also a little bit lower than they have been historically as well and so part of that the state recognized this this was an issue Statewide and so they had implemented a three-year rolling average to determine our lcff apportionment each year and so three-year rolling average is based on the tired of your Ada for the current year the prior year or it's the average of the three prior prior years and so that's how it kind of makes that determination so when you kind of when you see our rlcf that projection and you see them going forward you will see the funded 88 amount is is kind of on a downward Trend but the three-year rolling average kind of helped districts and not fall off a cliff year-to-year it's kind of helping to soften that blow and then of course we are spending down or one-time funds and that's projected through 25:26 when you look at the multi-year projection nu-look. where did and you look at our restricted pots of money you will see that on the restricted side we are spending those funds down and utilizing those much quicker and to the best of our ability or kind of tapping into our unrestricted funds and then the last big piece in the mall to your projection is the 28th funds those are specifically for Arts and Music I know more information is to follow as to the football allowed LDA of of what we can ultimately spend those funds on but we have included those Revenue I'm out in 23 24 and and ongoing and that's based off of their allocation that we got from school Services of Calif and that's coming in at about 941000 I believe voice needs a little break so we'll start with the El Cap to an Ivan and can we hear from our clerk company public comments we had on budget and El Cap sorry give me one second in the order for our board is loaded a little acid or cats we've been to public comments for the budgets believer make a set of clarification you want only for us to First address our one subject at a time when he asked for a break for his I was just giving him a break maybe we can start with l cap and by the time you're done without that maybe he can answer the budget okay I'm just giving Grace to our staff okay so I just mr. Robinson thank you for coming thank you I mean this is I mean I'm just so you don't need to get home right now I want to say thank you for coming and thank you for your service to the community I do I do appreciate you being included in this I understand why you being glued in a mess but also I guess you know we also El Cap pack and so I kind of expected there was going to be a but you're saying that you're you're the representation for that right or mr. Levinson also sit on the El Cap back is apart of du Lac as well or do they just talk to each other through all of those notes and the input in front of actions whether to increase maintain or decrease all of that was shared with du Lac so it was synthesis of all of that input so she was also shared with the AC so that way when it was presented to dulac they had all the all the all the known information so I'm just do you like we're still a bit different than our dinner other groups where is he knows there's a chair there's a chair person in that group just like his chair person on that kind of thing I just also want to give acknowledgement to rrl cap pack he does not operate in that in that same way absolutely yeah and so I'm going to back to I think I've I've I've talked to this this idea in the past where I think you you kind of giving us a little spoiler 100 on the El Cap that I'm really looking forward to the next iteration of the El Cap because we have been talking about making the El Cap really the district's strategic action plan and you know I'm going to reiterate my request that we have some kind graphic where we are seeing how our Equity action plan our black student achievement plan our hours like all of our plans. The Entity El Cap on because that is our North that is our our guide so I'm really looking forward to seeing that and what's going to be the difference is moving from you know something that we're just being elk have compliant with versus something that's guiding our Direction day in and day out and feeling that in our culture I do have a question about you and I I don't remember this from the Hanover presentation but you mentioned about gender disaggregating by gender are we going to be it's not just going to be by gender in the future right like if that was an example or is it going to be a gender on all of the other identities important to me to make sure that sure that I captured the input of the partner groups and etac pacifically wanted gender as one of the pieces that could be desegregated by as well as an eel to doctor Smith who was present as well that race ethnicity other other factors be desegregated boat as well but there they had you know they're it and they're very and they have great questions and they said well. Do we know if it's just one group or another lesson we didn't know the answer to that. if you want to add her well GIF if I met the conversation release centered around as we look at all of the surveys that we that we offer during the year what are those demographic markers at all of I need to have so that we can compare apples and apples with removing the primary source of the conversation and which registration knowing when families are coming in these are the expectations were you opt-in or opt-out what the system so we're not colliding in the end over over serving our community yes thank you so it would be great in the future if you know I I know you called that one out and I am sure now that like that's just one sample but will be acting or looking forward to seeing that this aggregation by you know as many demographics as we as we normally do so that we are making sure that we're having a sample that is that is showing us data that you know if we need to get to a certain demographic that we're finding other ways to do that it has been highly recommended by csba colleagues to look into parsec education.com for data-driven technology help with sipsters with El Cap and they say that it has the people who have changed to this platform say it is life-changing game-changing in terms of how they get move their information into this platform it's also be recommended to use. Exchange.com is well and people are very happy when the idea of a survey burnout that came up and stuff like that the our colleagues cannot recommend thoughtexchange highly enough as well as per second occasion so I think a I don't want to take that much more time on this but do you want me to move on to some of my comments on the budget now or do we want to miss like go around around if we stay in El Cap like thinking mode and then we'll go into the budget if that's okay though I so the last two things that I want to stay is that you know I appreciate that a part of the El Cap you did discuss the moving away from contacts because that is something that I'm very aligned with I think that that also speaks to our budget or actualizing our budget in the future because when we move towards that we will be able to get savings when we actualize and we will feel that our staff is more accountable than our contractors do you also want to say that in the future and this is not how it is right now but we talked in the in our El Cap about on action items or or identified item we do identify restorative-practices restorative justice but if we are we're putting as indicated by a rat today and I'm the things that are that was that we're putting the story of Justice in the Forefront I guess because that is speaking to all of our things at all of our touchpoint here and so I just want to know bring that up and and I feel like it's it in very much in our tips and stuff like that but I feel like those practices need to come forward a little bit more but I don't I don't I think that it's not in there it's just like the the the constant the focus I think so I think you for that and I said off to remember Camaro thank you and thank you very much talk to Baxter I want to express my deep gratitude for you and everyone on your team and everybody involved with the blacks and the deal I can do the PSE and all the other committees that are putting a lot of time into this I've been participating as a parent with the El Cap for a long time and now the different role can I take me to death Lee move forward we're not where I think we need to be yet and I know you and you know everybody else knows that out of your head of an in-state testing parlance I think we're meeting standards but we're not really exceeding them yet and I think but we want to get to on the process I think I'm I'm very heartening to see several of the things that came up in the pac-10 action hearing from deal I can do things that be like specifically suggested incorporated into that so again I think it's a big step forward I know there was frustration on the PA sees part though for not being able to see data sooner and so are we doing a lot of words nothing but not necessarily basing a lot of our recommendations on data we got some data at the second to last meeting but that was kind of late in the process and I think you know the sooner we can get that data for the committee's the better I know there was one of them in Indiana in the in the alpacas and mention the beta being available November or December January the good news is some of that Statewide data looks like it's going to be available in October going forward which gives us more time but I would also like to see a greater emphasis on local data you know we give a lot of benchmark assessments we give a lot of other types of things you know we have the ability to predict attendance outcomes by where we are halfway through the year so I think there's a lot of things that we could start doing with data a little sooner and and just kind of that's one of the things I heard in end of the p a c specific and again I apologize in in Mr Carney also apologize to you and when it's your turn I read the El Cap completely that occupied all of my time for the last 3 or 4 days so I was not able to come to send you some of these and thanks in advance with the budget I got a lot of questions but I wasn't able to and I I will follow up and send you some of this stuff but just a couple of things I noticed and a couple of patterns that I want to bring up there's a discussion early in the El Cap page 3 where talks about how much money we receive in supplemental funding Avant about 6.1 million dollars and then it talks about how much of that money is dedicated to unduplicated student 5.5 million which means there's about a half a million dollars that comes in on supplemental that isn't spent on unduplicated students and that or not specifically on a duplicated students and that stuff and something that worried me for years got to ask committees that we have these groups of students who the state is essentially giving us some additional funding for because they have a lot of needs and we use them for the general benefit of our students with the assumption that these aren't duplicated students will benefit from that General goodness and I think we're doing it less than we used to and again I appreciate that very much but that's something that I'm always going to keep my eye on and then continue to just kind of point out I'm concerned specifically about the progress or in some cases the lack of progress of English learners coming out of the pandemic kids struggled but I looking at the year from last year compared to this year the Gibson English Learners continue when one would have hoped that they would have started going back up so a lot of my comments are flavored by bat and my cancer particular for that group of students because it's in a pretty easy to identify them it's harder I think to develop programs for low-income students but for English Learners at the really Define group who we can be defining programs and thanks for I already mentioned the importance of data I think one of the things that that I didn't see and maybe this happened behind the scene but I think it needs to happen more in front of the scene is that disaggregation of data when you look at for example our our dashboard over all the districts and great but when you drill down to certain student groups and I you see a lot of the inequities and things like that I would like to see. probably not  car in corporation that this is something kind of her going around broken down by grade levels because what's happening at at different grade levels is very different what's happening at elementary versus the middle school is significant. happening at the middle school vs High School is significant the same thing by school we know that our schools don't all have the same experience you know when we looked at these socks last year love Ayana for example got much less funding than other schools and so I would like to see something in this year's El Cap but going on about how are we making sure that just because love Iona for example receive some Title One money and it is a Title 1 School other funds are being withheld from them were diverted somewhere else that those funds are actually supplemental and I don't see that address in this and maybe that's happening again behind the scene but we have certain schools that have more challenges than others and I don't see anybody specifically named in here about this program will benefit this school because they need it you know we meet it still 10 to talk at this everyone kind of a level I mentioned local data I'd like I would try too late this year but going into next definitely see more emphasis on local data and how that can give us early signs of what we're doing does a couple of actions 2.10 + + 2.11 for example one is science and I think the other is arts and write down what they were those are some examples were some of that stuff mental money is being used for the benefit of all and that's always worrisome to me you know yep you're probably benefits to English learners but when our English Learners aren't as successful as they should be we should help them be I struggle with that idea of using money that's generated for them or for low-income students to things like that for the good of all there's a lot of places where we talked about. additional programming I mean this is something that I think we might be able to fix in the next two weeks I'd love to see some more specificity I like specifically what kind of programming are we offering we talked about expanding elop for exam expanding elop in and out South will not benefit unduplicated students but what about those guilty time for pulling what kind of programs will actually Target those students enable those students to be more successful likewise we talk a lot about professional development we have data on that in a week we know what professional development was offered I think adding to the specificity about the types you know what were the exact stations that were offered not just the broad categories but specifically what kind of TV work but this year I think it's an interesting phenomena when with professional development there's a there's a couple of references to satisfaction rates or the rates that folks think professional development is meeting its objectives and and was reported in the El Cap is very high and I don't doubt that but I also know that the last couple of months we've heard a lot of feedback from teachers and instructional aides and folks like that the PD was not meeting their needs and so there's some mismatch there and I don't know if it's the question that's being asked and I've seen situation for the question asked is did this professional development meet its objectives well if you say my objectives for AT&T at the end of the training I can say yeah you did a b and c that doesn't mean it's not useful in my classroom and so there's some type of mismatch between power evaluating and what people are really feeling about professional development and I think we got to get to the the core of that action to 13 I struggle with the idea of an additional Tulsa you know we are creating another out of the classroom position and we're not doing anything I don't think anything in the El Cap without reducing class sizes and everything that was described to Bella that toast would be doing is important but the impact of having a personality costume versus cutting a DL class we seem to be favoring the out of classes if it's again and again with her and out of class administrator or an out of the classroom tosa or things like that and I don't see us still dealing with class and then just the last one is win in each section it goes over what the metrics are it goes over what the goals are and then it kind of combines the goals in the metrics and so the way it's written it'll say what's the metric units using one of the state indicators and then it'll talk about what actions are touched by that metric I would suggest in the future that we flipped at and we talked about the action and we talked about what metrics measure the success of that action because what happens with the way it's currently formatted is the metrics drive it rather than the actions driving it and we find ways to measure it because when we say the metric is graduation rate great we talked about all the bills and support that but if we talked about our goal is for students to an example but we talked about with the action we might think of other ways of measuring it besides the state indicator besides the state test besides the State graduation rate things like that you know we could start identify well if our goal is to every student can read on grade level by 3rd grade we're not just going to use the cash we're going to use your teacher reported reading measures were going to use some of the data or Benchmark data that's coming from the classroom and so I think by Leading with the metrics we narrow our Focus to just those metrics and that something that we've created is probably something that you inherited or lake but by doing that it really focuses exclusively on the state metrics and state metrics are great at the state metrics come out at once and if we can incorporate more local metrics we're going to be able to do mid-time check-ins on how we're doing on these things are going to be able to have you no more course Corrections during the year so I will and I know you're an avid note-taker but I will try to send some of these to another specific there's a couple of typos I ran across the whole thing with repeating what El Cap stands for over and over and over anything and I'll send you some of these like I said I get that it's a Monumental step forward and I appreciate that very much but I know that the El Cap can be as as other people have mentioned really the center of the anchor to all our plans for Student Success in all of our plans for you no adults training and all of that kind of thing so I'm very passionate about it I wanted to be great I wanted to be that exceeding standards type of a thing I know you're committed to that and I appreciate that thank you I'm sorry I are there any of those questions you're able to respond to this time I understand that Miss McGraw was giving you some time but I was wondering if there was any way we could go back and forth but I can do control find and pull out like where we're local data isn't from his reading and in those things in the metrics or I can highlight and pull them out in the Friday memo but there is local data we did share data in janaf as soon as we had it we were the first to me up with the state's Republican report at our or daytime when it was verified and so we did create that place mat that has that 5 year of you so we can look at Trend analysis student group and I can include some more links so everybody has that we want it to be and maybe I can attach it to the next action item when it comes back for all of you because it is very important to us that we are transparent data focused and Reporting out all that we have so I would like the opportunity to be able to delete all of these items in that have been asked and in terms of the need for English Learners and professional development and high-quality professional development listen to superintendent report not mentioning the project glad cohort that have been going on this week with Elementary and secondary and I've had the benefit of attending the secondary as a key trainer it is invigorating to be able to you on behalf of English Learners and make sure we're moving professional development forward so lots of lots of good recommendations and pieces that I can make sure I Luminate for forever thank you so much I'm talk to Baxter and thank you thank you for all you you're working and you and yours is why they can get my echo my colleague and thanking Jack representation for coming out in and sharing his presentation with us and I would have helped him seeing a bunch of other groups I'm here as well I'll catch up with you I have two questions I just want to start off by maybe getting some clarity around what we mean when we talked about in duplicate it there's a lot of mention of real and I think that's great we need to be talking like that I'm under the impression I duplicated should also be representing or and how awesome is Sara boster to me I think Spike students at and she bad so maybe I don't know dr. Baxter dr. Smith of our students who are on house students you are coded by the state as low so we can do status and students who are English Learners and Foster Youth and so because those are protected some of those groups are protected by purpose that's why some of the treatments that Mr Guerrero alluded to are designed for all because you separate out a student group and say well this is the treatment for you so you design a universal one for example. The Arts and Innovation lab which comes out of the El Cap so it builds robust language and access to curriculum and experience is enough any students wouldn't otherwise have but there are some that you can do specifically but we do have to be very very protective of privacy so when we design the treatment has to be customized and Taylor for benefit of certain student group but maybe all access dr. Smith anything you want to add thank you so much and the rest I guess I just maybe we'll just go off the witness around so they don't necessarily responses from today don't even know that specific questions I just think that I would have liked to have seen again since Grosse Pointe about more local data pacifically on page 39 41 42 39 C battery do you want to see TV 42 by literacy skills I have a question about your three outcomes and I understand that they may be blank because of maybe the students and they do but shouldn't we have everything other than our AP back in like just thinking that maybe you should have been included in your other color might or not maybe that's a question you can answer now or if we have the data it sits in the cab if we don't have so because we have like preliminary data from servers and other places and it its embargo it's not opened yet so what in working very closely with laco when it does when it does come out when our next we're in a racing and cycle will report on that year 3 even though we're starting at 3 year cycle so we're a little bit of a tricky place so we're working with them to report out when when things are available and justifiable mr. Tran would you like to add anything to that order we sort of like in between two promises this is a plan that was drafted four years ago for the next 3 years or goals and objectives or will audit it's actually reflecting back probably four years back and so now we could coming to an end of a third year at the same time the board is developing a much stronger focus on using the El Cap is a platform to incorporate all of the boys priorities that simmer 12 years ago when I first came on board I've asked a bunch of goop to begin thinking that every dollar we spend on a matter of measure K or whatever it is should have a link to in top goals and objectives and we still in the process of doing that as well and so slowly the El Cap is at the point we have to honor what we've put together three years ago because it's guiding all of that do you think Edie promises up to three years ago but at the same time be flexible enough to move all of the new looks New Perspective new new demands on reflecting the board priority and budget linking to the priority to board using the El Cap SB only platform. There's two things I once upon a time we were told that perhaps let's use our African-American students we could we were told that we could use the elk app to track of African-American students and then bad we couldn't because prop 209 would forbid that and so now we're in process waiting for the county and the state to come up with an Innovative way to monitor about student supertech we are African-American students with calling them African-American soon on papers because that Miss a straight violation of the prop to do a night in the California Constitution so we waiting to get more of it there is also an expectation of how many years of English manners should be before they baby class fighting our district we began to talk about five years to be reclassified from from zero Frozen seat until they fully met the state expectation but in terms of doing so we also need to backward mapping in terms of how does that work with you 1 year to year 3 so I'm hoping that by putting all of this together we will be able to reflect the new word thinking and expectation from the board as well as galvanized all about funding and I'll discipline stay focus on the El Cap as a single-vehicle of spending of negotiating of local data-gathering including also some of the salsa data such as the conversation The Day That We Gather in social emotional a sessions without with without service providers so I'm hoping that that the next two weeks will wrap up this particular one with as much of a and information coming in that we can but we anticipating almost to reinvent the next two years what they will look like to reflect the district's needs thank you thank you so much maybe I just eat make something you have to keep using the clarity about specifics to the data. We don't have who has our pension 8rx absentee data and at what point do we where we waiting for that to come out for the estimate at the Don are your three outcomes I'll let us mention data the attendance data will be reflected in the the drop that'll float the final that's coming to you but we're calculating all that but the end of the year report is that we have it and it's going to be in there the suspension in attendance whatever date of that were you asking about for my brother tour that was a nice thing about the Benjamins potion that it'll be bolted in just last year want to take that you drill for breaking up the slide about the next out cop in the piece about mordicai purgation in the day. I need two slides reference segregation a gender reveal its great I've also just like to see gender and race and ability as well in that desire gation as well as the sites of mr. Barrow thank you so thank you so much to your whole team doctor Baxter and especially thank you to the board subcommittee I know you all have attended every one of these meetings in and done in your own write a great deal of work so I just want that's a lot of gratitude I do appreciate their this a different format than I've experienced before for allcat presentation I found it very accessible I really appreciate the way that it's accessible for members of our community that may not have as much of the attic jargon thank you so much it's a real pleasure to see us put our money where our mouth is with the with the tosa with respect to my colleagues who have concerns about the autocross from spending which here but it does actually I have very similar concerns to mr. Green Arrow about the about the English learner stuff and and if I may ask you specifically doctor Baxter if you can talk about you can say more about how the additions which was so well laid out and so will explain dinner so necessary seemed to be for English Learners in particular seemed to be primarily around communication and engagement and so that makes a lot of sense I know it's been our weakest weakest area for sure some really I want to be sure to First underlined my appreciation of that can you say more about why that's enough for right now sure I thank you for the opportunity so intern communication it was so pervasive in all of the staff family parent Community groups in terms of input and we heard about it tonight in terms of attendance and this lack of family might not know a kiddo is mr. Or day and so in order for us to be able to do that this will not just impact the student who's absent but it'll impact all students with a parent communication app it provides for language Justice because it translates into that was a a reoccuring scene is translate everything into all possible languages and we did note in terms of actual we spent over in terms of translation we are trying to we are trying to be as available and accessible as possible so one way as was already spoken about tonight to encourage English Learners to participate is to encourage families and so if families have access and communication that that is a way to help assist assist the students as well and in just that engagement piece and that would be to the parent at the community liaison is a is a person who cannot only help with the enrichment and that is where modeling after the law bayona model but someone who can do Outreach for families and give opportunity and space and chance for all not just English learners but all indicated people who might need who might need some the support service nurturing contact this is a a person who would be part-time dedicated to be able to assist in that way to greet families to be a point of contact maybe maybe a family member might not be the threat of communication and access is continuing and So a family might be more comfortable to go to somebody who speaks their primary language at the school site then someone else so that is an additional support and providing that whole system of care the other action item in regards to expanded opportunities for after school enrichment and that mentoring is particularly for English learners but also would serve and benefit any unduplicated stew you confidentially could be identified and sponsored for an after-school enrichment program or programming of the school site this has to be very customized to need to make sure that they have extra more and access these rigorous high-quality opportunities so that those are just some of the ones that that I wanted to draw a direct line she was making sure we're supporting them and partnering with OCD please I believe in the next 3 years cycle of English Learners progress checking we will utilize alpex scores as once-a-year checking on it as well as developing a clear distinctions of designated and integrated are particularly in the K5 level at this point it's hard for us to find out exactly where it where is the designated ELD the one is focusing on the 19th of the 17 stanerson DOD is actually being taught the English manor because it was really unique places that 11% of our students population is English girl that they they scattered so much that has to be a better way to find a schedule where by English Learners who particularly those who are at the beginning Journey fluency will be focusing on learning the ELD standard send and that will be addressed in the next few years and it's not something we've done in the past but I believe my my new Focus to assist a team to begin the dressing designated ELD time as well as integrated into the other subject as well cuz right now I believe that will be the biggest leverage we can push the game that five years fluency Cayman expectation World English version is it is it inappropriate for me to ask Miss Greenstein a question directly I am so sorry to address you directly when that was not the plan and I just I guess what I what love is and maybe this is not possible because we're in this iteration of the plan and we're going to be revamping so much but we know we have an English learner master plan and so I guess what I I want to know is that these engagement pieces are thought to be a real missing link to how we can better articulate our master plan and better serve those students cuz I see why engagement is important and as a no pedagogical expert but with like a little understanding I'm not getting why that's going to have as much impact on student outcomes as I feel that we need to make but but maybe somebody could see you in relation to you know we have a strategic Vision in terms of serving Arielle we really haven't been making a ton of movement and a narrative research datapoint on how communication and engagement increase student outcomes I know that that is that is regularly in the in the research so that connection to involvement engagement access we could add that to the narrative piece so your your role is tosa for English Learners right is that the right title and so like what I was saying was we were adding a toast for a provable as for boxing and she meant by we have it to a supporting Lucerne master plan of treatment plan dual immersion and so we don't need I think you're saying we don't need to add an email to us at this time or divide a class or two and a half or we are able to add an F either could divide a class or two and a half but we do have the ability and we are going to do these engagement pieces and there is lots of data showing parent engagement Community liaison attendance and knowing what access you have two Services really good for student impacts a year I'm sitting I'm telling myself what I want to hear right now you're making that connection we're working on it raining right now yeah I can be so thank you so much brother I appreciate that answer that so that's why I'm training is this Prado method training that is this incredible very Innovative Californians together recommence this doctor says the server English minor Community starting as early as possible but all the way through and that we were able to get access to this particular glad method and that we're doing some training and we're increasing the training and that is at in this document that we recently learned and partnering with project glad that we do have two district Key trainers myself a doctor Paul Mary and we can then turn finding over at this is kind of like a recertification so we can then go through and expand and entering the training over for others in the district at and just so you know our regular salary or regular daily right so we're very excited about that opportunity to be able to continue to kind of grow this out and and by and by when the teachers talked about professional development and the wishes that they had in terms of it in Partnership and all the other groups they want professional development done and led by them and so looks like a trainer trainer they're the experts in the field and so this is what we're shifting to there is a list of all the professional development in one of the metrics or rather we added it to the narrative cuz that's where we were asked to move it too so that list all of what all of what we've done so far that addresses the El Cap topics that actions I feel better thank you both of you for can you put me through that also really appreciate it. For a clarification around I'm making sure that we're targeting targeting our funds and and also honoring privacy could you are you able to answer the question around whether or not our supplemental funds are indeed supplemental in their impact or if that's what they were correcting right now as in the example of our Title 1 Elementary should be getting sucked as an an impact literally supplemental funds but there is I don't know if it's accurate but there are perceptions the numbers that reflect that they're not doctors not supplemental that there in lieu of or planting right that that is not reflected in the budget sheets that we have that we when we allocate and we look at the eclipse Estates a perceived we have to Title 1 schools actually we have the middle school and love Iona and they receive more money per pupil because of Title 1 funding so it's not in lieu of originally last time when starts came out there was there was a giraffe there was an error on the budget sheet the budget part of it and that was due to vacant positions and folks covering desks that was just an error and so we have acted that and that is not reflective of our actual expenditures sure thank you for asking it what president I just want to give you a heads up that it is 10:30 and we do have a long I'm not saying that we shouldn't be spending this much time on this on this item do you have action items and the other things that we need to do later on so I just want to let you know that it is 10:30 and we still have a facilities manager here that has to come back at 5 in the morning so I just want to give you that. thank you okay I think I'd like to start by an end this is a clarification that I'd like for our staff or cabin at 2 to help us so there's different committees that we seek input from and then there's committees who are responsible right and that's the differentiation can you please differentiate like input committees and then responsible committees because I think we can't say why is this committee presenting why didn't we hear from the other 10 committees that that you got input but I think it's important for us to understand that so our community and our board understand there's a differentiation who's speaking and who is not sure if I had a hidden agenda to nothing president of the deal I run levison to to share with the board the input the laws actually required two things when it comes to the El Cap number one is that the superintendent prior to taking the El Cap for the public Hearing in the board must present the elk have in the draft form to the diva that's coded by law that's a privilege only deal a group gets to just have nobody else to do that not PTA. Sebi not measure OK Google none none whatsoever but there's a second requirement it says once a year deal act members will have a chance to inform the board's what are some of the key concerns that as a group they have had the chance to discuss and so tonight by Mr Levinson sharing that conversation with the board we could almost claim that we have done it and it will have to be follow up with a Written Letter stating that the information that Iraq was able to share with the board tonight would be the second requirement to not all the groups get at the only one that's only one dealer but we could certainly invite other groups to participate in sharing and presented and we still in the growing process because if you recall the last few few May years the El Cap tend to be somewhat of an isolated events like to open that up at this point. Has that privilege to be the single group Cody by law to have them even today I was made aware how long is taking to review this in what time it is and the and the point right when we bring different a different presenters it just makes the meeting longer and I want us to always keep this in mind when were asking can we hear from this can you're from this because there is a code that we must follow and then there is nice things that we can hear from the community and this is why if you read the El Cap you would see all the different committees that provide input even the pack for the El Cap we don't vote we provide input so even a score on the pact we are differentiated by the du Lac and I just want to make sure that people understand because the El Cap is an equity plan and the reason that we have an English it's an equity plan for English Learners and you can find this in the California together document that they present and it's it's so important you know there is no legislation a b 1840 that really talks about how English Learners need El Cap Equity plan so the reason we bring up and we highlight English Learners is because this is their Platte and addition there are other groups that it protects but that that is yes just want to let you know I want I want the board to understand like the emphasis of English Learners is because this is their Equity plan for English Learners and that it protects other unduplicated students under it okay to click really coming on for a purpose come up a lot for petition not prohibit us for providing programs for specific groups of students it certainly put him the way that we deal with it publicly yet we're not going to have a club for on how students but councillors can certainly know that information and do programming and Outreach and work with a I think I prevent sister doing son thanks but it doesn't prevent us from targeting specific groups of students who need the support regarding the Simpsons I I got to respectfully disagree with you Doctor Baxter and when I look at through the Simpson land side by side El Marino received $6,344 per student that's the total expenditures Rincon 7118 Farragut 6581 La Viola 7410 and how 8452 so there are differences between what the schools are getting as far as funding goes now is the highest what is a reason sure but I need to do that but I'm just saying that this is something we need to look into to make sure that the schools at the end of the middle school is 6003 you know what did the lowest in the district and that's one of our Title One schools is tell I'm in maybe we can work with mr. Carney to respond to you and give you that answer because they're going forward we are approaching funding for the sides with a knife or not reducing the funding that certain schools get because they get a little extra funding of federal funding download images of last night and one of the words somebody talk about with impact and I think that's why it's important to be able to measure these impacts and talk about the impacts of specific programs because going into next year or when the the various funding sources drop we're not going to be able to able to do all of the things that we're doing this year and we need to be able to say this program has an effect this program has Cinema fact therefore we're going to choose to continue funding a certain program until we need to be able to trace back to Pacific programs which ones are having impact on students rather than just kind of a general we're doing seven things for English learner they're having an impact or not are we talkin about like more specific funding targeting each of the school sites are you just talking about kind of in general because I know when we look at student teacher patient ratios across the school sites you know what we're making sure that all the class sizes are you know within the certain requirements and whatnot so I think maybe some of the differences between the school sites might be for example in how they have a you know much are special ed population and so the cost to educate the students is a lot higher certain other schools might have you no funding from maybe a PTA Source or something that may be at another School site doesn't but I think when we were looking at our school say allocations and especially the ones for their unit budget their student achievement budgets measure K things like that we're really making sure those are Equitable and we're looking at the beds that are for those Schools Enrollment and then also enrollment by Aunty placated out as well so we are making those allegations based on those numbers and I do just think that should be part of the discussion you know so there is no doubt about this supposed can see that it is if everybody's getting the same amount of the same allocations are proportional based on need that that's part of this discussion and we have a school school site budget allocation spreadsheet that all the school sites have access to be updated on a monthly basis with payroll information actual information from purchase orders and actual expenditures so be that data is readily available it's IMAX by the school sites on regular basis thank you so much I want it I have a question today we heard from Miss Auto saying that we don't have a specific type of fast what was the type of stuff they were asking for that did anybody take an hour believe it's called the Community School coordinator or lease on someone who is that you, as the student her student needs speech and language support in Spanish I took take it back so wrong statement okay so it was a special education 884 El Cap, it was regarding the liaison which has been presented her parent comment was regarding special education services in preschool special education services in preschool yes Speech & Language specifically okay so we don't have a plan for write Speech & Language in in language it wouldn't be in the it would not be in there but but it doesn't mean that it's not something we didn't all take note of and in are going to follow up on okay alright so I would say it's it's important because I don't think that this is the first time that this has come before the board and I think it's Morton for us to take account that we have two dual immersion what we have one doing mergent and one immersion program and we have the middle school that has the immersion I'm also and and that we we don't have special education in that it language in the end that perhaps we need to consider that and that would be an in classroom person we do have Sam in terms of speed language it could be pushed in or pull out the services I wonder if we might talk about this offline didn't want to be really careful about talking about a child publicly so okay yeah no I totally understand I guess for me I just want to know what our services that are missing that none of us gathered right through all the input and so I would love to talk about like what are we missing then I think for me so I read also California together in one of the things that they continue to talk about is to throughout these Rivergate the English Learners and to ensure that we see their progress right the level one level to reclassification long-term and that to see their individual eyes plan right like what is the play for these students these students these students and that's something that I think it's missing from here right that that individual care to ensure that students move that are at least I didn't see it the I think the last thing I want to say in this is actually going to be an  for mr. Levinson for for coming and as we reimagined El Cap for the next year when we have an English learner specific goal California together offer some examples on what that would look a simple one be like within five years students will be reclassified write it if not then they would go into the service it's right and I and I just want to us to really consider that this is language Equity plan right Bell cap stated by a code and yet we don't have a single Focus goal on English Learners so that would be my Casper D like to think about if we can have a goal as as a future as we think about the future just got him out specificity for students with disabilities we could have the same discussion about specificity for on how students or students in the Foster system of things like that I think at least me but what I think I'm hearing from other sources to is just a desire for specificity for some of our are stupid groups particularly those that are historically less served by our system and less successful something different than what I was saying is that this is an equity plan for English Learners and it doesn't have a goal specific so that's very different so that's what I was saying so I'm going to move us now to the budget are we ready okay so we'll start with Miss Laura do I look for all right thank you for staying the screen sign the motion of steering or the D the action of searing is like this constant making adjustments as you're going along and the need to use you know in the El Cap as well data information as you're getting it is like so keep making you you don't make one big motion you you and Doctor Baxter are making 100 million you know small adjustments to keep on course and I want to make sure that our public knows that what this is is a moment in time and it doesn't include a lot of things that you know we're still moving Parts things like grants that we are still yet to receive reimbursement that we are yet to receive all the I would say that there are some things that we know with a very high level of confidence that we could probably know including there including to Transportation plan reimbursement for this past year that from what I I understand from superintendent it's once we have already applied for it it's kind of unheard of that we wouldn't get it back and so these are things that as you are doing your work are going to be actualized I'm at Adam and like I said before they mentioned about the the contract as we are moving that into our own staff we are going to look hopefully better and better as we are going along and I think that we are still really relying on you know my intention is to still be hearing from our Community Partners about advice on you know how to move forward with making budget decisions and this is not an indication of isn't so much an indication of all of our values more of an indication of what we need do to be compliant In This Moment In Time that being said I also want to mention the transportation thought on here the anti Bear by a grant is in on here a future with we supposedly and I don't think this is ever been said in public but we're receiving a dishwasher facilities grants as well yes but we haven't gotten that money deposited in our account Rihanna on the whatever that happens to be in the future so it's going to be nothing but again this when do we know that this doesn't know and conclude that and so I just want to personally do not want to dismiss any concern thank you so much I love you sir I don't want to dismiss any concerns but I I do want to recognize that this is this is trying to become so I am when we are speaking to our Advisory Group like see back like measure K in the future I think that what we what might be helpful is having also the the ways in which that they can feel like if this dude this is close to in my profession it's close to are time when we received this ourselves it's not like you know the word is getting this like so much earlier than you know the public is we're not I wish we we dead so that we can start timing better but this agenda is a heavy lift in terms of reading I think that we need to work with our partners in order to increasing the transparency that they are we may not be able to give them like everything but what we can do is to work more on working budgets that are easier for them to actually give you better advice advice but this I don't think that this is the area where where it is right now and I think that I've said this before I think maybe with the with the second interim report when I had mentioned this is a Compliance Document NADA in a budget advisory document so I just I just wanted to give a give a little acknowledgement to our our partners. This is that these are two you sis and a when I think that in the future when we do do these kinds of documents or even in all the multi-year projections or something like that is that we do caveat that the things where were saying like YMCAs in there the big thing that's not in here is you know just you know we're concluded and things like that and so you know and after all after you update all of that and it becomes more meaningful in July we do need our partners to to chime in on that stuff and it am I getting that timeline right in this document so we do have the tentative agreement with the bargaining units however we still have to prepare our ab-1200 are public disclosure documents which take into account what are our current budget is and how those cost impact it and so those document go to Lako for a formal 10 business day review and so they look at all of your assumptions they look at the cost of your negotiations and they basically you know provide an acceptance what kind of a denial if there was something in that document where it looks like a weed we don't believe that maybe you are going to meet your 3% required Reserve in that out year they're going to ask more information they might ask to the district's you know in concert with the board and cabinets Etc to kind of come up with a budget reduction plan if necessary and kind of formalize that with that document and so that's that's all part of the process well and so that whole Lake overview of that proposed agreement has a pill yet so it's not incorporated into this yet but that is where we're going to be preparing for it, so I guess I have two things based your two questions based on what you just said one of them is generally sit in on TV back no that's I've sat in here and there for information items but that's contact vs Dub C B O Okay so if they had questions directly would is it typical for that to come through CVS well currently superintendent mr. Carney Auto previously when I first a robber was helping guy those meetings any questions that you couldn't answer directly and that I meeting him and I would come back have the discussions. the information then I don't provide that information out to them kind of similar to maybe any questions that come up today that can't be answered on the spot maybe if I met you we are at dating an incoming CDL and that may have that person to have certain expectations and and flexible and even expertise but maybe if I could ask for the flexibility of including that person in the conversation how can we make tea back functioning better and whether that's going to be structuring some sort of this patient from director Kearney or not let me have a bigger conversation see back in the future thank you and so my other question is also back to we get these pretty close to when we need to review them is there anyway that we can at least have a a little bit more Runway even if it's strictly for this one gather the estimated actuals and the proposed budget so I'm kind of doing double the work so it's it's kind of a time crunch for kind of waiting on information to come in from the May revise I'm working on the numbers so it's what's the next what's the next one that's like this is the first time so that's in December but I anticipate us doing some more work on possible budget revisions to bring back to the board if there are some significant Frances from what's being proposed today vs what actually gets adopted by the state recommends that you just manage expectations you know I even even if it we received this late Thursday so and of course like it's kind of like well don't expect us on Thursday to like so you know even if it's just like my your attempt at getting us a week and a head like whatever just manage our expectations you do not have a CDL not having a an assistant director fiscal Services my other main fiscal Department staff being short-staffed so it's it's been a real Challenge on top of being sick and kind of managing some of these other dated a kind of things that the CBI has to do so it's it's been a real challenge just this go around so I if you I don't know if you can hear my voice but it is just so I I hear you so I think that what we need to do and if you can review we usually have like a board governance calendar or sample or that was attached to her the end of our agenda at every meeting and so like if you look at all of the legal guidelines it's on that and like back up like okay I see this legal guidelines were first in a report or whatever then like have the you know you can let us know like your expectation to normally get that to us is within a week or whatever happens to be whatever the document is that like to manage your expectations for it so thank you very much and thank you for being here at 11 just as welcome to the world. I'm okay my questions are more specific and get I can email you some of these afterwards maybe you can just come and get it. If any of you need to know if the top of your head I'd be awesome but don't worry you're in one of the things you mentioned Cola so this point the colon numbers do you know they're on the the the thing and I know you mentioned the Congressional of the assembly can a compromise in the budget was actually 8.3 which is kind of cool but it's looking like a .22 is kind of a number we're working with for next year there's that 3.94 and 3.29 + in the out years but when I look at like form one it looks like we're still using the lower number from the second interim to estimate lcff revenues for which or for or next year or next year yeah it's page 23 online when it talks about the difference from this year to next year 263 so 80 million to 44 you don't happen to know if we stopped in the newer higher color 8 or if it's still the old one Waco it updated that one so I was saying the reason why it might not directly translate to the the 8.22 per cent is because the Ada that were being funded off of it has less and then this year so but later in the MIP page 112 get specifically lays out a 1.36 + a 2.06 so are those not adjusted yet and I do those are ingested we're not getting the eight point or whatever the full cold amount is because we're not be fully funded up over a t a s o r a t a is still but we're being funded off of is still currently finding so if we were getting let's just say for example off of 2223 are funded 88 is 6008 + 1 you go to 2324 physical are funded Ada is 6634 that's a pretty significant drop in the actual amount that were being funded and so that's kind of the difference between an 8.22% does what Arcola okay percentage actually looks like okay so what you got in the nypd's then reflect not just what the estimated Cola is but also changes in a correct Lego has recently in March updated all of their lcff calculator worksheets is what which is what we were are pretty and so they factored in that hire of being funded off the current year prior year for that 3 credit out of your bowling average and so that's taken into account in the multi-year projections gochenour 2.526 okay thank you a question on page ten there's something about doubt it list spared in this big chunk of money that gets transferred out for sped there's a big chunk of gets transferred out for maintenance but I know we also transfer out a little bit for cafeteria a little bit after preschool Adult School are those not listed for a bit to go to reason we don't have any projected contributions in the general fund towards I do hold a dorel CD or any of those type of program okay so no Ted o c d in Food Services when you look at the budget you don't see any actual transfers out going into those funds these are just contributions within the general fund to these programs for special ed for example this is our local contribution because we're not fully funded on special ed with our federal and state dollars so this is just taking into account the local contribution basically from our unrestricted general fund to cover the cost of those programs okay with cteig we have a a local required match for those fun so we account for those and it locally restricted resource code and so that's how we kind of keep track of are we meeting that at cteig local match and how much is the district contributing from the unrestricted side towards that program so that's what tennis displaying be what is an s i a beat that doesn't show transfers in the general fund and look at the top column down to adult education Child Development and cafeteria so the only thing you're seeing is a transfer from 40 to the general fund so we have to see some other transfers out those are for for indirect costs so that's the general fund being able to charge other programs indirect cost for all of the administration that the general fund has for those programs such as a payroll purchasing all of those type of some of those thank you and then do you explain answer Miss Loretta question so if we approve the city ft the certificated tonight 10 days and all that it's still probably not going to be in the late June budget right correct okay when we do the revised budget if all of that information is in place and I'll be happy to update it at that point in time if it's not we will update basically that same budget revision document that we provide to the board cuz that's more of an internal document they don't have like a formal State software for you or Matt for you to make those actual revision revision so it's more of an in all document still work were costly update update in that document anyway so it will be reflective of whatever the formation is that we have at that point either way it will get updated with all of you in a little bit reflected at least by the first okay and I didn't know where it comes from there's also the calculation one of the big issues this year has been the fact that we spend under 55% for class trips classroom uses I noticed that 22 2223 that actually get to revise down a little bit further we are going to toss around 54% or 54 and a half percent but it looks like it's a key down to 53.9% I know we just got the letter from Lego today saying they're going to pull out a little bit of money and put that towards a restricted tours to the teacher salary but already looking at next year we're still at 55% the projections 54.97 far away but it sounded at 55% how do we get that about 6% of them to do for estimated actuals 42223 is in that document there is a column in this is what we did when we close the books for 2122 we looked at programs that can basically act as reductions to kind of reduce that denominator in that calculation and so we're going to do that same exercise again so it's basically it's state and federal program dollars that you've received in that year that you did not spend on teacher salaries so we do have some of those programs where we might spend them on instructional aides or they might be spent on you know both of us. why is our services another operating so we can take that and kind of reduced that number further to whittle it down so that's an exercise that we do when we're close in the book it's something that the Auditors looked at a bear make sure all of our Productions were accurate to that number and we'll be going through that same exercise 99 5397 is the percent however I did find that if you go further back that under explanation that there is already an explanation saying at this number is going to go up because and I'll tell you what page one this is very very important because we hear from our community at all the time I just want the community to know exactly where those pages are so if we go back to page finding the page number is 136 and says that that do to anticipate a significant decrease contractor services for temporary staffing needs so basically right there a saying in 99 we see that is fifty three point 97 however this is going to go up because we're going to decrease the temporary staffing one stat Staffing service. No significant expenditure get pulled out and it's it's bringing our new raider up and so it's it's getting us more in line with who I need to be with the the 55% so we actually raising the numbers 8% increase starting next school year wouldn't that also help with the percentage of classroom instructional I mean classroom spending absolute that's going to have a very significant positive in a positive way because it would it would increase the percentage of compensation that a classroom directly but that's why the calculator is so important and so you're just going to the classroom with writing several data points exactly but fortunately the increase their certificated salary versus classified will be a much more significant number because our certificate of staff is tomorrow I'll let you off the hook up lottery which is Page 111 which I usually ignores his. A whole lot of money I noticed that at the very bottom of a lottery page it says about 600,000 sitting and I can I restricted Lottery fund as we get used for materials is there that's the funding that we will utilize each year for textbook adoptions to ask to be spent on textbook right but that's why isn't it transferred out into the general fund going to pay for that or why isn't that somehow already what is it at not allocated but like I so she ate it with with the best purchase rather than showing up as a as a a balance at the end of the year tribute to this year cuz I know we are you need some money on the textbook adoptions but I know that is until the next year so it's not a portion of it is being charged this year but some of it is really bored and I will be down the purpose is next year's ball and has the keys I was looking at the nypd's and there is 112 in at 1:14 and I could not figure out why this was on 112 which is the unrestricted page it shows a a two million-dollar adjustment and then on 114 which is a restricted shows the other half of that to million-dollar adjustment why is $2000000 moving from so that is the moving of the temporary staffing positions that we've been finding with the one-time funds based on a budget in that significant reduction in those one-time funds from its current fiscal year to fund a cola projecting that in order to continue to find those positions we're going to have to find them from the unrestricted side and sew in the multi your projection that's just taking those salaries and moving them into the unrestricted upside of the budget versus restricted side in that starting in 24 25 okay thank you thank you thank you I really appreciate it and you know who does your head but I'll send you some of this stuff just for some other one is a couple of typos that I we want to get cleaned up before it goes public I think there's some places to be like 8 billion dollars and I think those are like an extra extra couple of digits in that they give away. So if it's something like catching you caught it please let me know when people make the change just reminded the significant and what you've just heard from the attorney the district has always planned to happen way to move the one-time funded positions into a permanent funding source this is our first attempt of doing that we moving into unrestricted fund of the position that normally would have been that the one-time offer or the the extra funds will run out and we'll see how far we can carry with us but this is our commitment is that having her from the comedian the board of protecting the services with the position we brought in we would like to have those position being on the permanent unrestricted funding source so will keep you keep the board up today but thank you Sean how do I express gratitude to you I see you a see how much time and effort you've put in a nose has been the most excruciating. You worked here I recognize it unfortunately I know all too well because I've seen you every single darn year for that multiple times a year these reports and this has it's very clearly different than the others so the very first and most important thing I need to say is thank you so much for holding us afloat I know you're barely keeping it together personally and you are very important people in your home who want you back including tiny ones so I just want to recognize that and say immeasurable gratitude so thank you so much and ultimately it all comes down to the money and so you're keeping us afloat just no other way so thank you so sorry you have to do it with such a scrappy meaning short staff not that Scrappy and and your people of course there are incredible years with all the very special place in my heart and I have a lot of working knowledge of what's been going on here historically so I helped out tremendously absolutely an even tonight in hearing you take these questions that are really important questions but also really know on sand it's nothing it's such a reflection of the commitment and the Deep expertise so thank you I think I only one question but that's a decision now. I don't understand I'm getting very mixed messages about ADA and it might be a question for you actually it might be special for soup but I could someone explain how could a declining enrollment be an issue I just checked that has people clamoring to get in I'm not following what's what am I missing are we not getting people applying as much or how you would to have to have some time to look into that as well because I understand the front is that the Ada County this year is in the may not be the number that students at that we will be funded upon we do have a three-year rolling average which is one method and notes are so last year for funding that will be coming into this year let me look into that and bring back either in a Friday report for the question I have is student and Family Support Services anticipating 7000 enrollees in fall that is actually my question because I understand that the budget projections are complicated and there's an especially complicated formula right now because it's covid and rash and that but I actually what I want to know is do we anticipate as in do we anticipate reporting as many seats as we can fill this coming back ademic hear that part. I do not know how many the waitlist for exam with the number of applicants wanted to have a April come in I don't know that I'm okay hating to to speculate okay I'm very eager to hear about that and that that is my only question thank you so much mr. Carney I am also going to express my gratitude and say thank you so much I can literally hear it in your voice that you're still sick and I really want to say thank you so much for helping us comply with our state mandates I also want express my gratitude because I don't know if you remember last year we met for over an hour and I will put all these tabs and I just wanted to say that really has helped me review this budget also when we you done with board member ghetto I'm like oh this is this this is that he also has a 20 years of expertise and reviewing budget so it was I just wanted to say like you know that what we did here is probably what we need to do you sometime in the summer once we get our new CDL like just died exact at the budget so that individuals can really see it in a study session and when I say individuals is not just a board it's our community that really needs to like come to an understanding of how like there's so many mandates from the state or educational code from Lego and we're just trying to make sure that we comply in a timely manner and that we know that you are under stuff and that hopefully wants to see Bo comes back and we can do because study session of maybe a revision that would be great I only have one question and that is there anywhere in this budget where we can see one-time funding like that Sr funding those things are about to expired that we can just quickly reference and give that to Community you want to know what the expenditure timelines or deadlines are for for those constants vinegar what's the next year that is one time and do we have anything coming in one that is one time for next year we do not have any projected one-time funds could meet in so that's it we are done with the information and from the state legislator as well as if they're trying to what kind of Rod the duck the governor to kind of reduce kind of the ongoing lcff funding with these one-time funds and just kind of continued to make that investment I know you receiving one-time funds for God feels like a number of years now so let me get with the state economy in the way things are going at it seems like it's winding down so there's nothing here that says these are one-time funding from. not for 2324 we do have some of the one-time funds rolling into the next fiscal year and balances that we haven't spent so I know after we close the books we can and if it's actually part of that that require format where we break out those programs and distinguish kind of what the carryover is and so that you can kind of see what that balance is going for tonight as part of that so maybe when the study session comes in we can we can discuss those you know any roll over one time I really think it's important for us to know one time fun like really means like this is where districts get in trouble right you get 12 million dollars and then the next two years they're out and then we'll do you do when you ramp up staff right you have to do this two million transfer and come Hitman from unrestricted to pay for those temporary staff that came in through as sir and in the learning loss and now they have become our right that's the commitment we made by moving this to million dollars and restricted in so I really appreciate that looking forward to the summer looking for for you to get some more staff and and so take care thank you for coming thank you thank you thank you tonight for information is the the single plans for State achievement is sepsis and they are here tonight for you to look at and review they've been approved and signed by their School site Council there is one we're waiting on for signatures and we will upload that when it comes for action at the end of June on June 27th we are we use these in alignment with the El Cap to focus on continuous Improvement School site set local goals based on local data internally and they use measure student achievement and progress monitor so we are cheer with those for information tonight thank you I'd like to start with board member get its 11:23 and we still have we haven't gotten to action items yet so I'm going to try to be as brief as possible since this is not an action item although I think that you're looking for as much feedback as possible so that you know if there is any changes that we need to catch up now I do know that there are but I'd like to see in the future is I feel like this year versus last year I see more of a integration between the El Cap and the in the Stepside so I thank you for that I think this is going to be this is going a continual journey and I'm going to sound a little bit like a broken record right now where you know our El Cap is going to be a strategic action plan and then our Simpsons needs to like you know drill down under that and it says because we're no longer going to be 5 because everything is going to be coming out of our El Cap then we should be seeing more of our you know dij into our it says where it's appropriate and again also that language of restorative justice of antivirus and tie and I'm anti-hate and that sort of thing that will continue to raise a culture and achievement for all so I'd like to continue seeing that I do know there was an because you know I know that this is a template we did have some typos ccusd versus ecsd I mean I think you can just in each one on page by there might be others I don't know I'm sure Mister Guerrero found them all but I think all of our school sites for this this work thank you again levingston and I think that in the future we get we can also discuss how we get how this is one way that we can improve upon Community engage in our school sites and it's been working well it's some better at some schools and others and we can replicate some of those best practices and other places and also provide better training so that you don't feel overwhelmed comprehend safety plan time and then going into this time as well and I'm hoping that we can have some good conversations this summer in order to prepare folks to start thinking about this going into the fall when they have to assemble their nominations or four identified themselves as as nominees but again I that's my my feedback is more like let's try to unfollow this stuff and I'll get it on the journey I'm with forward to this it's better this year than last year at but I also don't want like let let's let's continue. Here's to you mister Guerrero yeah I know, it's on the other plans of the movie review them before but just looking forward to having that engaging process next year and helping folks two and a customized the El Capitan what their site looks like and and I want their local data and priorities are so thank you thank you so much I just have a few questions on the Research Foundation Pages 5 and 6 looks and I'm just I was looking for more of what I would say the El Cap guiding principles are I didn't see anything of great and practically or The Next Gen Science and interesting I also think they think that I would if we're staying at these are our values and I think that's what it is shared on the restrictions are not seeing a lot of things about and say buy it as soon as I hate and other things just quickly on Amazon is David Justice in the language in Avid used in our elementary school maybe. it's your move. Unless there was a thank-you Abbott strategies for using the elementary school out of class and a massive schedule was in secondary and thank you and we will work on the next iteration Shoring up the research practices thank you and I have no questions thank you I only have one question and actually I miss this question in the El tap that that's fine because in the El Cap it have something the said Lynn how phonics program and I was curious to know and by the way there's a great MPR podcast that talks about how phonics is the way for our students to learn how to read okay it sounds like it I need to talk to you mr. doctor valid or not to talk to you about this because there is a lot of multilingual research on how we also need to use contacts if there's a bit of a controversial topic however it is it necessary needed skills and I ate at the pilot at Lynn house just to clarify there are a couple of Pilots so much because we have to systematize adoptions and go through a fair and Equitable process so just to since you meant to say hey we're have lunch okay I would let him know we're having lunch because I was really as an English learner I really felt that wet phonics provided is that audio that English learners need to conceptualize language especially when reading and I hear the context and that's the controversy right that's the that you need the student to expect to experience the students who want to learn this material in that beautiful pictures but they're probably is a cognitive that you know that they talked about how Mr I is showing that to learn how to read you must learn the auditory of of language and so they're so I just thought it was fascinating by the way but anyways the point is are we after the pilot happens at Lynn how what is what's the next plan the next plan is is to look and make sure that teachers have necessary materials are going through in there out of data attached and we're analyzing it and I will attach a white paper from California's together about this issue and because it's an issue from about 20 years ago with the the national reading but we want to make sure teachers have we horses and tools in their in their hands at their disposal so we we are looking at student needs and outcomes promises and we will be linking up with other site with maybe with their own School site Council looking at data and wanted to adopt the same thing so that would be encouraged but I can make that that statement of this point until we see how far we get with the now I have a few questions but I'm not going to ask him I'm going to send them via email but that phonics thing I just felt so I am moving us to 12.1 which is waiver of board by law 93 20 and so for this one I don't believe we need a discussion is it feels like what we need is a clarification work secutive and so the clarification is as follows we voted already on this which means that what we would like to see is to have like you stated in this a meeting in August for new hires anything HR. Can be a special meeting so that's the clarification hopefully will help you Miss Williams Sono July meeting with regards to the board but it a notch a special meeting for start of the year and the second piece that we want to confirm and clarify that we would like in April 9 meeting for 22 or because we feel there's so much time between the last meeting and then spring break and that if you plan accordingly there's enough time like almost 2 weeks to plan before spring break so if the gender can be step before spring break then everyone can go you know to spring break and then when we come back on that Tuesday we'll have our board meeting on April 9th so we hope that you can help us with that because last this year we had like two special meeting in the spring because there's so much that needs to be approved and done you know on a Time specific is that enough clarification you said no July meeting but you mean no July 25th to meeting and we are meeting on July 5th July 20th no July 25th so moving us to 12.2 2.2 if I may is to man okay so for 12.1 we're not going to vote because we already voted it was a clarification so 12.2 was first let me ask for a ocean can I get a motion for this and the second bike at okay continue mr. Tran this is an opportunity to America look at all of our policies across the board and devoted some serious amount of time with staff commitment as well as total focus on looking at the entire structures of our about policies in and pick some up basically yeah that's in a nutshell and then maintaining a I never live tracking database of all of our policy and Gamma gspa is is pushing this new approach I'd like to present to the board for adoption and the cost is minimal I think it's at the calculation out but it's about 14 $15,000 and then there is for the board to considered we will start a war with board member loaded before I go into this this is a lead. letter of a quote right this isn't like we don't need a contractor or anything in this in the future why do we need direction double back with my my contact person that when we asked for it exactly what can we take to the boards if you'd explained the action that this is what sent to us and it stated up front what are the deliverables what Picasso component and what are we supposed to be lining up to to take full advantage of the program that we have here just for the rest of the Republic I'm back in I don't know when we had our first our our first retreat with this was but when the February I think as a new board was in February and our our consultant had suggested that we do we look into csb a policy plus because I think that a lot of questions came up about like whether or not our policies were searchable if they were like and how to update them in without having to go one by one like we have been more recently and so this is like a from what is been explained me through csba this is like a year-long process so just because Uber in Tempe direct superintendent Now to turn to to start talking to tspa about putting me in this product there's multiple products in here so like in order to actually get it up and running we have to do this three-day policy development Workshop where they get the salt leaders in a room that the people that would usually and it only happens on a Tuesday Wednesday Thursday and they got the thought leaders in her room and they say okay like these are these are all of the I'm making it up if it's the if it's doctor Baxter it's all of us 6000 you know and if it if it's got to do with employees then. a whole other life and that would be somebody from Mr Alarcon is team right so from there at a later date couple maybe like a month or two later they suggest for all of the revised or changes to come through as a special meeting and and then like another month later for first reading then another month later too. I'll go for action and then after that another month after that your new website is created life and and therefore you so the way that I see it I see this is like it's not actually going to be implemented for in the very least another six to eight months maybe and we don't pay for a we don't start paying for policy plus until its life so there's work that has to be done in terms of those three days have been ongoing but we won't have this regular headache of staying at once again like where did we find that it's searchable where are we going to get that from and also there is a thing where we can search other people's like other District policies in our gamete policy Plus very easily from that microsite that we're going that worried that they're going to create for us so we can see the vet the practices of other District on the same item which is very easy to to reference because I think that that's something that we often ask ourselves what are other people doing and it's not easy for us to look up other other other folks so I'm excited to do this because I it is been a heavy lift on staff to continue bringing it to think about like what policies did that we need to continue bringing as every item comes up and because of some of these not some many of our policies have not been updated since 1997 and so this seems to be a fiscally responsible as well as a energy output in terms of energy at way to press to deal with this so I thank you for bringing this to a superintendent and I'm looking forward to getting a move on it thank you it's great I've used it before I'm looking forward to this just clarify this will replace our Antiquated photocopy of a scan type policy bank will this change the way meetings are agendas or is it just that policy side of things a disappointed Tony addressing updating and upgrading our policy we still going to deploy the the try and share. Thank you super psyched about yay ready to engage with the services I again just butterflies and flowers from me I'm just don't understand how difficult it is to find board policies and reference them and you know do the work this is our this is our mission to write Palace 2 review write execute if we can when we can hunt with a ours and in like right now I feel like our work is very very crippling because our policies have been and and then it goes from there I want to say I'm expressing lots of gratitude I'm also acknowledging that it will be a year for us to get all of this done and so we will go slowly and acknowledge our staff time to get this done and and put it on the calendar when it's appropriate so just just want to our staff some Grace that we we know we needed and we know that your time is very valuable and that it that we look forward to to collaborating on this okay all of those in favor say aye moving to 12.3 can I get a motion Amazon pantry second, thank you so much this is now I believe our third interaction with the mou for the assault program just for contacts three things number one we actually have a an active SRO mou in this 28 years old and it's really expensive lie written in the way that is no longer contextually us so number two if we do not do anything at all we table this item my fear is that we are actually you would be abide by the 28 year-old mousr a program so I'm hoping that tonight Apple that make your decision for us the default is that if we don't approve this then we have the very anyway so I'm ready to explain all the edits and the dream Visions have been Incorporated and but I am sure that I will be questions and concerns and I'm here to answer them for the board and I do believe the director on Cherry and ask to be online to support us but if he's not there prepared to answer your questions I think that unless it's a different draft was not uploaded I mean unless I'm Different draft with the. loaded from my recollection of our our question before there were some things that did not get included so I will I will support with diesel changes these small changes but there's also a small there was also an asked specifically from a board member ezidore about an end which Chief was amenable what what and it was about uniform I did actually follow up with the conversation with the chief and at this point that the police department doesn't show that that something they could accommodate us should there be an extraordinary situation with this are always not dressed in less than threatening uniform even though they fully equipped in a moment they might be called a way to support and assist in a critical situation browse to fear is that if you have one officer who doesn't look like the rest of the other officers that's the fear and the officers said they expressed their concern and the chief has asked me to bring to the board that is a national program would be part of the agreement and they are to be dressed like an officer at all time and I am bringing up to the bar because we did have that did not get bring it back but then the the chief of staff to bring it back to the board now that's where we are and if you would approve with the revisions or as amended I would do so but I need these amendments that just for our public to know that the ACLU has a website specifically about I don't like I know you're right I think and it's called my school right my school my right.com and so I will be referencing that in a little bit but my amendments are as follows in the number order or the in the order that they appear in in number 1 of Section 5 of the school year typically commences in June not May in number 918 that we're missing there and disco do you know my school my rights. Come and this is how it reads right now in addition sros are sworn Law Enforcement Officers will not conduct a search of a student or their properties unless the student voluntarily cancer did a search and parental permission has been obtained this one I did not give a prior comment to but I upon a meeting this morning I realize that it's missing the words without probable cause that is our ccpd needs probable cause in order to actually search and then number 12 I think I definitely gave this this is change in the past it should be the department reserves the right to temporarily remove the srl in the event additional officers are needed during a critical need or no this after the city also reserve the right to temporarily remove the SRO for their safety not his or her and I think that that's the ones that I ice I spotted but I will also defer to my colleagues were were there Mississippi thank you I'm good with it with a board member loretto's modifications it is not perfect Mary's we can work on it but I appreciate that it is time bound it is a one-year mou which means 11 months from now or ten months from now we are going to take it up again and we will be forced to and can make any adjustments at that point based on our experience with this I think it's hard to compare this with the current one because the current one is so Antiquated and the less I don't want to kind of hard to reflectiveness sell 10 months from now we'll have a better idea of what we need to fine-tune on it or what we need to add specificity and things like that but if we remember Loretta modifications I'm I'm good with it who did the emotion I did so should we get an adjustment to the motion remember at the door and on the piece about ccpd to their concerns with the request for rent Burbage within the mou to explicitly say a casual uniform I heard they said they wouldn't because if there was a vacant there was a bigger something of the need to respond to that cuz we're going to come but they have two uniforms they have a formal uniform and then account again from Seventh a bit confused on why we can't add their ccpd approved casual uniform which the black shirt dance why would you have that I'm not haven't had deep detailed in terms of conversation I just knew that when the chief and I follow up with this particular issue the preference is that the safety of an officer should they all the depressions is that to leave the SRO when they serving with us to be in full uniform now if we told insisting on the secondary choice we have some flexibility to go back to to speak to the Des ecpd leadership and then see the revision on one side of the other end to go to the city for their own approval so my point is that this the request is that if it is possible dcpd would like to have the SRO in full uniform and that's not willing to negotiate so make that suggestion see if we get enough to pass it as you suggest with amendments and we'll see what CCP does ccpd does with it that's my that's my individual board member suggestion to you cuz I understand some important and it's a very important this issue a police on campus all of us bills from the I think if we want it and we'll see if we get the majority I'm not but you know I can't speak for others but if you want to make an amendment and we don't have our partner here at the moment but will send it to them with what we were proved tonight as amended so can I just get a clarification but you when asking for a different uniform you're asking for their casual uniswap okay so okay if we normally the case of a natural being pulled away it is usual for critical situation but I think that laser in contacts is that at that point everyone in the same uniform is probably advantageous for the safety officers and so on so forth of the Casual they don't get put away for some cash or situation they tend to be responded to something of a critical nature let me carry that conversation with the with the chief but either way we don't take it back to our health partners of law enforcement do you want to go next I I have one additional input before the motion is a judge and that is well I don't know if it's your only comment has been addressed by an issue comments from port number Loretto so I will just support the probable cause language Amendment because I was going to ask for our previous comments to be reflected they're not currently reflected with the word prior but actually probably probable cause stronger language so all just support. So for me I actually met our new and sorrow is going to be a woman we no longer will have well and I'm tired of apologizing Nick's yes yes so the old one so the new one is going to be a woman and I'm I I just want to say that because perhaps the change and you know changing giving a different direction was because the new s.r.o. is a different person and therefore they might need you know 2 I don't know baby I'm talking about the unit that perhaps that's what changed right because we are now going to have a new SRO which all I wanted to say is I think it's important that we have new principals coming on for both the Middle School in the high school and that I think super important that the new ethereal gets to meet our principles in the summer as soon as possible especially because they're new and we have new leaders and it just would be really a proper okay that's all I simply as the motion maker but not because of anything else but just for those Logistics I actually do want to have a little further conversation because it occurs to me and I don't know if this is what you were implying but it occurs to me that if there are concerns as are well-founded that a woman would be taken less seriously because she's in a more casual uniform addition to already struggling as a woman in a male-dominated field is that is reflected in this decision that would actually impact my considerations on so I guess what I want to know is are there is there support right now from this body to put forth three amendments I'll take them one at a time if it's okay the first is probable cause in number nine I'm sorry then maybe I didn't get the first what was your first suggestion first would be Section 5 number one ends in June Brea I said it that would be one Amendment and I'm assuming everyone supports that the second one will be the second one will be fine do you want me to I think it would be great if read it so Miss Williams I want to be slow just in case you need to sros as sworn Law Enforcement Officers will not conduct a search of a student without probable cause or their properties unless the student voluntarily cancer to the search and parental permission has been obtained sure I would suggest probable cause go at the end and the entire thing I'm sorry because otherwise the student can override that with their consent which we do obtain keep all of it the same and then add at the end without probable cause there is a majority supporting them and then the day them are there it's number 12 in the same section has to be their second sentence the city also reserve the right to temporarily remove the SRO for their safety okay so then those are all relatively small changes so I'm assuming we have majority and so that's three or more people supporting those three changes so I think we should just deliberate just a little on this fourth second thought more substantial change so are you still a certain that we need to do that for you to pass it okay so what's the point okay thank you so much for allowing me to eat a little bit so I think at this point I'd like to hear I'm the Third oh actually the fourth modification where the board is is leaning towards an end then this way we can we can see if I support and this is why I at any point we may have a change in a sorrow and I think that it's not you know when we're asking our sros to come in casual uniform that said we could have a change that's male or female and why should it be any any any different because we're going to be stuck with that later and that still doesn't make me feel any better on the thing is is that this person is still going to be before you there board members who were like well let's have them unarmed and so like when were definitely not going to they're still going to have all of their weapons on them and I think that's just changing their shirt is not going to make them any less intimidating even if they are any gender it is it doesn't matter if they still have their weapon on them in the very least we can to have them being casual and there are plenty of emergencies that folks can attend to in their casual uniform as well so I will I will support the amendment I will support the amendment that it is not a deal-breaker for me I think we should continue the conversations but I did not hear any flexibility in the in the conversations with the the chief what I understood was the chief considers it a safety issue for the officers so I'm okay I think it's a good idea. any of the conversations I would not hold up I would not be in favor of holding up the mou though if that is something the Chief won't agree to again I think we've got the year with this see how it goes for the year and if that is something that is found to be intimidating and the student survey actually was it was fairly neutral to positive on on CSO so we do a different survey next year under the new condition you see how students you're feeling and if that is a major point for students that I think we revisit it but I don't have a problem the conversation and I don't have a problem with asking is having a language in there about how continuing that car station but if it's absolutely not then make me I don't want to send the messages that the chief is going to line up he's really with one to consider the context of having all officers rushing toward the critical situation they all should be looking the same that's a safer setting but that does seem to be drawing a line but he didn't say that to me you didn't say this is a no deal breaker so sometime when I'm on my way I just want to make sure that it's maybe that is the perspective that the chief of police in a critical situation uniform means a lot for safety of the officers let me see I don't want to say that the chief it's being a unyielding on this you just a serious consideration part to eat that way because when the time comes where they critical redeployment of officers yes or we should look just like any other SRO it look like any other officers and that will enhance the safety all officers involved so the casual could be a minor find me offer some clarification I think what you are saying is you are actually not supporting this amendment because we do not know that would not be a line in the sand for him we cannot guarantee that without his presence right amendment is absolutely this must be part of it or we don't do it then I would not want that. okay now I'm next so no you weren't certain sorry but we know his feeling yeah I just like teenagers are not seeing the confusion between accident I meant being confused on if someone comes with a badge and a pullovers the badge in a bind. Zone at Hunter's room. I don't find your schedule so yeah so I'm going to support this amendment and it's from the students entered perspective because I am compelled by the thing that I made up by the way because who the  knows it's about gender but it's about it but I don't work for the police department I'm I don't work on behalf of the police department I work on behalf of students and so so I'm support and so because now I've heard from three members if I may ask for the specific language that is being suggested to put in to the item number where it falls just under the uniform I purchased it says like should be in uniform I would just like it's a casual uniform I need to know where that arm pain section of patient Wonder Section 5 number one shall be in uniform I just wanted to say Cash wear uniform inserting one word into Section 5 number one does the word casual so there are two amendments so I'm going to make an amended motion to approve this item with the following for changes under Section 5 number 11 word will be inserted show before the word uniform one word will be replaced June for the word May 2nd section but the third amendment is also Section 5 number 9 that at the end of that sentence it will say without probable cause the 4th amendment and the same section is number sorry man is at 12 I'm sorry but 12 number 12 that we use the word there instead of his or her okay the cast members that need a second l i s i r e i s s it so this is an  for our staff if this is not approved by our chief of police please let us know ASAP we can start the discussion so we are moving to 12.4 CC Rosie and team did EX engagement can I get a motion for this I'll move it a discussion Magister share of course teams thanks I am just going to do my best they had been engaged in carrying supporting last count is 186 school districts in California on bringing measures bonds and tax measure to the public and they were also the team that almost 10 years ago took the measure CC 2014 and I believe they obtained a 70 80708 / 76% passing rate for our district and that the time the requirement was 55% supermajority so my whole point is that I'd like to bring to the board for consideration to begin officially engaging this group to address bring out developing the surveys and measuring the capacity for text all of all of the work that that we can begin in the have an official fashion thank you mr. Robinson kept loaded okay so one of the things that are public has been honest about is transparency and also about physical response to fiscal responsibility and this is the third item in this agenda and maybe it's just today this is the third item in this agenda which did not have a a summary where it was just like this went to bid or like we we considered our options or or something and I feel like that there's nothing going on here where multiple board members are asking what is you know what should our what like was there what would behind the thought process instead of it being given to us right away and in some cases in terms of expediency are there may be reasons why we are going back to the same vendor and some more because you know we we really needed something in place like right away and I I don't know whether this was one of those things but I am concerned that we're not communicated to in a way that is proactive in terms of like we're only going with one and yes they have the six afraid of you know whatever it is but you know what can't go seriously back to our public and just be like we didn't look at anybody else at all continually I just want to voice that I have a I have a problem with that because that is a theme throughout the it was with its with this it was with a SI and a and I think we have another contractor which we use an HR for for our special education contractors I guess policy plus that is that is true the only ones that do that but I just want to reiterate that like when bee stings come on if we can have a little blurb at the top to say like what was so that we're not individually asking like what what what that is is is that I think you're right on All Points basically there's a certain degree of urgency there should regardless of how we go about it there is a resolution that we have to take to the board for approval detailing out exactly what we're planning to do with it and should the resolution come in the month of November of this year that means we have to backtrack heavily in terms of when do we pick this conversation this process and therefore I needed to bring someone with the history of success and particular have no doubt District in the context of the questions voting profile in the of the voters and Sons up with so guess I won because I believe that is the one that could meet the needs of our district at this point and because of a certain time pressure there's a stability at the bond measure might be brought to the public in the month of March we don't know that for sure we have two chances either March 5th or the November 8th November 7th 2024 the third option is basically we don't have to go for a bit this is this is a service or professional I guess Services would not require by buy a regulation to open the bidding process I could reach out to multiple groups but at this point I could only have enough time to look for the last group that successfully delivered Bond as such a oppressive rate at 76% approval rate is incredible and like I said I checked with several references and they've served including my last school districts that I they serve quite well 180-plus School District so far okay so I think that are some other concerns are more like you're talking about either a short run away a very short Runway or a longer run away and since there is a base consulting fee of 7500 per month I'm not saying that. more successful if they have a short of Runway but I mean it does change the complexion of it and how much more were paying them over the length of time and so and I I do recognize that and mr. Guerrero call the dispatch that exhibit B is more like a menu but it's there's also just this idea of like if we're if there's a lot of things going on in here and I would be I would be willing to support and he will probably have to bring this up if if we need to have like a not-to-exceed on this or something like that or or if we need to we need to open it up to to add Services I'm I'm willing to to do that but but I will leave it to him to to talk about that let me just make sure I have gotten all of my questions on this I think some of this is also like they'll be wants to whoever once the the the partner comes on they will be a lot more questions because we are so not we were so early in this process so I will reserve it for that time and I think we good thank you Executive Board member Laredos point I mean I think I appreciate the explanation of why this company why this fast I do worry that we everything is it is an emergency when we wait too long to begin it is a habit that we have in many areas I definitely see the urgency in this but we definitely need to work to foresee these things so we have more time to prepare on Earth at looking at it just doing some quick math 75 hundred a month say five months it's 37521 the mailing that's another 16 5 and then looking down at the the size of the surveyed strikes me that we would want the largest widest crew possible to get that that comes to like 97,000 I would like to suggest that we put a cap on this thing is not to exceed $100,000 for some reason somebody thinks that's important to exceed app and come back to the board and we'll talk about it and we'll see how it goes I would also very shortly like to see a timeline of their deliverables when are they going to do things in a winter these Prius mailings and focus groups and things like that going to happen very much for all you do when are they going to think that the students deadline is to figure out what they're suggesting is March 24th or November 20th because that really Paces everything out and how long we have to do this and their reasons for that so I I would support this but I urge the timeline but I want to not to exceed amount in there let me take that back to our apartment and see what they would want to do suggest with us so I I understand the urgency to to move this forward because everything we asked was the first one is that is that March thing or is that a November thing to answer that they have to do a bit of research and that research is the amount of time that they wanted to be compensated for so I couldn't I couldn't upfront acid which date do you enough to think about they would prefer to be on contract with us and then using the extra key to start reading into our community and then figuring a which one is the best one to it's a timeline for it and then would work backwards and then but I will bring it to the hundred a hundred thousand are not to exceed to the board as amended that is requested Bobby's depending on what everybody else thinks on it as well but that would be my suggestion I just wanted to add timeline contacts because of some experience that I had that I thought might help us think it through yeah I mean I guess superintendent stated it's a little difficult to have the conversation without the contract so we do need to have a contract with the with a vendor in order to have the details but the last we ran a ballot measure in this town the Consulting Services came in May of 2017 to a contract similar to this I guess came to us and was approved in May of 2017 and in the air the ballot was measure personal tax not a bond was approved in November of 2018 to May of 2017 through November of 2018 and yes as has been mentioned apparently we're considering either a March or November unless you were already a month behind even for November timeline of next year we done review the results of the polling in November of 2017 so may contract November polling results January 2018 was the first reading of the resolution at that time they said this is a parcel so completely different but it's the only contact I had that I thought would be helpful for the body they suggested $118 a year it was cvac actually I'm a very supportive helpful thoughtful IMAX per group of our Citizen Community members who wear on RC back that convinced us at 1:18 was completely insufficient and we moved for a larger which they suggested either 179 or 187 and indeed we did in June of 2018 approved by the board a much higher amount that was put to the to the voters in November of 2018 the. I thought that timeline would be important to know because I noticed that were already one month behind for even November deadline and yeah I guess I can't believe it thank you I only want to say that I'm looking forward to this  it plus because we have a typewritten AR facts about bids and contracts last updated in 1998 but none the less is Seth of course bid over 50,000 are encouraged however also it says that you know there is some advertisement for in addition to competitive bid she'll be sawed through advertisements for car Max is eating 50000 for the following right and it includes Services however like I was thinking 50,000 1998 seems like such a like outrage number to go out for a bit and spend hundreds I mean I would say 100 hours of our staff going for a bid or 50,000 it just seems like we really need to update it because I know takes so much time to go through a bidding process in the cost of our staff time to process this bidding process or 50,000 just seems like it's a really comprable we're going to spend $50,000 on staff time to get a 50,000 311 board policy is truly out of date but the public contract code exactly stating up to $92,000 no business required up to 200,000 in formal bit informal / 200 then then it's for B procedures is required by the public contract code. Just a reference point but it's also stating Addison apply to Professional Services what station is that means book construction or something along that line Professional Services are exempt it's at the way I read it 2 to the degree possible in the end board member coronavirus point is valid is maybe a hundred thousand feeling but I don't believe we are violating the the transparency North because the amount is within the reasonable recommended by public contract code that up to $92,600 no B required but even then they were saying that it was it doesn't apply to Professional Services it's it's more of a more of a different kind of deliverables so my statement here is simply that I hope for us to approve this without a cap and that we asked once they start engaging to give us a closer estimate or to give us a go along estimate because I think it's important that we approve for a cap and they're going to then shortchanges 100 surveys because all we're going to reach. an end if we need 100 surveys then we should go for a hundred surveys to really get the sample that we need I don't want to limit their effectiveness by $1,000 whatever they go over that $100,000 and so that's why I'm asking are bored to please reconsider a cab and that we approve this item I've heard from everybody I don't think the most is does emotion need to be amended I think there is just a point of clarification that I'll let you make the point the copy can be moved anytime we want it's just saying once it gets to whatever arbitrary level we set it at it needs to come back to us to consider and so you know if it 80000 and they say they 21000 to do the next great thing it just doesn't happen without coming back to us but then we considered we do that's great we just did a bunch of those tonight with the purchase orders where we lifted the ceiling on open po so I think the motion can stand and it can come back with an amendment once we engage in conversation with the Crider doctor again is then the idea not to approve anything tonight and wait until we've got some type of a number coming back and your suggestion correctly it's that we would move forward tonight with approval and that you would discuss with the provider is he able to provide a cap and then in that case and Amendment would come to us so that is correct I've heard so far is 100 I needed to run that by our route consultant and said this a hundred good or is that something else that might be matching to what you have in mind then bring back in a minute could have included right so so the amendment that so I'm sorry the motion is stands to approved items as computer is loading I prefer this route also because it's very young I'll give one example of recently we were in I'm not revealing anything I shouldn't be so don't get nervous but when we're talking about superintend evaluation we were talking about wanting changes to the rubric with the consultant that we use and and we discussed a number of numerous changes and then there were concerns about offending you know the the proprietary expertise and so on and so forth of the Consulting and so I just wanted to reflect that back has another impetus for me to feel that I just want to avoid such a thing that we know better even if that's not the intent of a cap of course because it's to protect our fiscal role here but I I think about that I just wanted to raise that so can I just the reason why I will support this venue this the strategy is because as soon as we engage about the date we will know and once we know that I think that we can give more direction to the next Evo assuming that that's the person that will be managing this contractor is correct until we know what we don't know if I'm okay with that and then we can we can we can decide whether we're going to have to put some guardrails on that later on I totally hear you I am not comfortable with that though just because sometimes it takes a long time to get things back to us you know and if we were to agree to this I don't want it spending to begin without us putting that limit on it so I am not comfortable voting for this without a limit with a limited place I'm happy to move that limit if we get more information but I don't feel comfortable supporting this without some type of a temporary so you're it's my emotional guy who's second I don't remember die he was naked in your position so that we can understand if we need to deal with this amendment right now so that we can yeah I would say whoever made the motion would have been to mystery Rose sending a car I would support my cigarettes but would you vote for do we even have an estimate on how much it cost for measure k I mean we're dancing on a topic that we don't even know like we are not like knowledgeable enough we can make calculations 7000 x 12 or 13 and you know what the  and we don't know anything but I will I will support do we do you have measure K cost sure it's not different in terms of the consultant what's better the 1998 yeah I'm in the formerly just suggest you let me formally move that we amended to include a $100,000 cap until we hear otherwise which point we can reconsider it I will amend the motion to approve this item with a suggested $100,000. Can we make sure that is temporary Camp until we hear the date that this they're proposing because if we hear that it's a good March you know that some are you comfortable with that we can always remove it anyway I will amend the motion to reflect approval with a suggested temporary cap of $100,000 and the it came before us I guess the implication is that if we're doing March we don't expect to even need that tap in which case it's a moot point and so I guess both the words dusted and temporary are necessary what do I want the second as Factory second all of those in favor say aye I am moving to 14.1 I will move it their second a second I'm shy going to smack her so it's recommended governing board of education is optimal pose middle and high school Spanish language arts curriculum and textbooks we went through the process that we go through it is detailed in your blurb and the teachers are the ones who selected the textbook after it was vetted through the equity rubrics and all of the other different pieces that we do with all of our options and this important work with wet led by Mr Romo and Doctor pulmonary and with we want to thank the teachers for their hard work thank you, I will support thank you for all of them favor say aye 14.2 thank you search tonight's recommended for the board action after the two informational reads are the BP and ar4 fizz education after the prior to read that comes tonight for final approval with the edits that were recommended before approving this tonight is a part of the four step process which is updating all BP's and Arc wine with updated educational code do scheduling forces within the master schedule and provide thing of appropriate minutes based on Grace Band 3 assigning credentialed teachers and for updating course descriptions which would come this approval will allow us to Grant PE credit graduation this will pave the way to include golf soccer volleyball cheer and other sports thank you for your action tonight discussion I will support thank you no thank you all those in favor say I'm by 15.1 look up route I mean presentation no winning okay discussion no no all those in favor say aye 15.2 same contractor no discussion all of those in favor say aye MP3 and potatoes not just kidding I'm so hungry let's go to 15.3 so we're going to make it easy can I get a motion give us a little context guess so let's get emotion in this case we can't because the motion would include the names thank you so much emotion with the two names of emotion has to have so please proceed soup to the list of candidates for two additional appointment Plus reappointment reauthorization from the board for current member Dowling I think that's her name to continue serving for the next two years so we actually need 3 new member two brand new and one whose term is about to expire to form a properly functioning a metric a oversight committee and we have Alvarado Hennessy herbs Larson Pearson Sanders and Zeigler and it's been probably redacted so bored could just open up in rank and select two so can I have one question and I'm sorry let me ask this question last time there was a last-minute person that did not follow you know wanted to can you can we give you an alternate the two you do we are asking for is one is to replace did the last minute free resignation the others is the Ulta okay so this will provide an alternate thank you so much okay so now we have let's go through a straw vote so is what can I eat there's a question that needs to be in the terms are so our challenge here is that the according to the according to the Bible the term is minimum 2 years starting when so for instance you would see back the idea is that they are only we're so only supposed to be appointing them in the even years and so that way every time it comes to an even year in June in orbit for June 30th we should be real acting or electing new members for see that and then if somebody leaves in the middle of it then you appoint someone to the remainder of that term you don't like do what can like rolling thing right and so I want to ask here is this 2 years and then it will always be two years on the odd or like how does this work since we are Saudi seated at this point I'm almost at the the the starting point where we need to to line up everyone at the same two year to year to year and we can renew that was 6 years three terms consecutively and hoping that somewhere out now hoping but anticipating some resignation that would allow some overlap so we don't all out end up having all five members all expired all at once I determined to be expired all at once but we don't have the flexibility of this point we just needed to renew one person for two years the two members of it was like the last time they brand new and now a month later we looking at adding two more to the I said okay so thank you for clarifying that I seen that what we need to do is ask you to bring an an update to this I don't know what to call it is it a bylaw I mean it's an update to this by which delineates what happens during leg is it an appointment to the remainder of that person's term or is it going to be ad hoc they're all going to come at different times and turn the bed the 12th because I I think that is a nightmare if you know if someone you know in December decide they can no longer do it and you're going to appoint someone to a new two-year term they're all going to be scattered right and so I just want to be clear that Our intention because you will bring back the a revision to the bylaw or if we can to just or an amendment sorry it's not a provision it will be an amendment to the bylaw to delineate when what happens when a member leaves or and what and what if it's an appointment to the remainder of that term or not cuz it doesn't spell it out in the in the current one and I'm still hoping for the board to reauthorize one member tonight and two additional members so that at least we have a function and go to go forward and then I will amend the bring back the amendment to the bylaw so that we will have a clear protocol I hope I hope that helps Brown once we can get the majority so if I can get your number one picks first and then we'll get number to pick okay so we'll start with this load I do number one pick my number one pick of Stephanie Alvarado Larson El Dorado okay well we called you're just picking up no I am going to first say thank you to all of these applicants this is incredible this service that you're offering us valuable wheat this board is I mean yes this board is very committed to beefing up the role of Seebeck it really is the intent we believe the body measure K give sorry it applies to both of these committees right as the new C Bo comes in the idea is to really use these committees and all of their robust capacity so that we are doing the work of I'm being advised and being overseen. just wanted to say that it is with respect and honor that we are forced to choose to that I just needed to say that that was the whole point and that my top two are the two that have been sighted so being forced to choose one by board president I'm I'm really conflicted because I would be the tie and then you'd be the breaker for president I don't know assuming they all have the same type too so I know but it doesn't change my mind I would like to change my to Stephanie Alvarado Delirious it's almost 1:00 but let's be respectful for our staff are said they need to go my top is MRSA okay so I thought I'd let you know we're going out go and do our second I do tend to yours I'm out of what I do okay okay so remember no devil what's your top second Larson never mind was Alvarado but yeah Alvarado Larson Alvarado Alvarado and Larson so there you go by 5c I would like to move in my mic on I would like to move that we approve Stephanie Alvarado the alarm send Andre approve errand okay I thought it was Larson Larson okay so can we watch and we are motion also includes Aaron Dowling second as all of them favor say aye and I did not mean any disrespect by saying where Delirious I'm just I was just joking it was a joke thank you where is I understand 16.1 do we have a can we please get a motion first move to approve thank you 16.1 is requesting approval offer student teaching agreement with the Pacific Oaks College 16.1 is the liability insurance any comment 6 + 11 + 16.2 day will be our together I'm sorry go ahead of our employees does a student between agreement that's an error on the side that one will have to amend that it should read 6 a student teacher agreement not teacher interns so they will not be our our employ our employees are only an intern okay thank you for that so these are only student teacher positions which means that they will never be without their correct thank you anything else I'm so now I'm confused where I wasn't 16.1 is completely student-teacher correct they are both student-teacher from Pacific Pacific Oaks college and other both for student teaching Master teacher why is there a second one is the first one is for the liability insurance and the second one 16.2 is the agreement that's not what it that's not how it is 60 + 1 both of the Certificate of Insurance and the student-teacher mou and 16.2 has against Certificate of Insurance and The Intern you do not realize that there was two programs here you know what I'm going to resend this I'll bring it back we don't we don't we can I can bring it back on the 27th for clarity let me do that okay 16 and 1 and 2 are both being struck they're being pulled if we will not discuss so no first or second for 16.1 16.3 * 16.3 requesting approval for a catastrophic leave for an employee is there motion discussion remember all those in favor say aye 16.4 16.4 is our recent agreement with ccst requesting approval from the board all right I was in favor say aye 17.1 I was going to ask or remember to know if it's okay to move this to the next agenda item I just feel like it's 1 in the morning you mean to the next to the next meeting yes I am need a blow to that but I do not know what the next one looks like so I will leave that to you okay I would like to move this one to the next meeting and if you can please attach our findings from our listening sessions would greatly appreciate it so I'm moving us to 17.2 can I hear what we should put on a corner measure k c c f t e yeah sounds good maybe just easier is this the next 2 weeks at a time is he up to this weekend then measure K next week There's not going to be a meeting for measure K Beach these next two weeks right this week and next week are you need to find out for sure I'm a little bit I need to check the schedule and maybe can we both of them that would be appropriate if I met the two resolutions that we just kind of reminder where we artists that you'll give me the word anti-Semitism and we already put believe at least one and the last Cobra Pride do we want to put it again a week ago Friday on there was there as a when I believe yeah I think it was lgbtq superintendent perhaps I could go in your section because it could be featured more prominently there anyway it was it was in the pride it wasn't in the corner I know so I'm saying the other one sure what you're saying lgbtq was last week so if you want to do the anti-Semitism that I would do that thank you all right and then I don't have a future and I do but may I ask for something and Friday memo or Friday report is this an okay time for that superintendent I wanted to what are something of you in front of everyone understand that we sponsored a beautiful event this past weekend and I just want to extend my congratulations around that to The District in our leadership I'm hoping in the report we can hear a little bit more about our fight accounting of it and hours of personal time I would love a reminder to board and staff regarding board policies and might be related so I'm thinking 1160 + 9010 because I do really need to be careful especially regarding future events that we are not appearing to sponsor events that look like campaigning or a grand izing board members so if we could just hear a little bit more about that I would really appreciate it so that we can be sure Horizon Crossing T's especially moving forward thank you can I get a motion to adjourn children all those in favor say aye

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