Employees Paid from Federal and State Categorical Programs

Time and Effort Reporting

• Federal and State regulations require “time-and-effort” reporting documentation for all personnel who are paid through federal funds, which includes Title I, Title II and Title III.
• It is important in ensuring that federal funds are only used to pay personnel costs for duties that fall under Title I, Title II and or Title III.
• Specifically, the law requires that a detailed programmatic and fiscal record must be maintained to document that Title I funds are spent on activities and services for only Title I participating students.
• A Timesheet Report (linked below) needs to be submitted by the 10th of each month for the previous month to the Director, State and Federal Programs at the District Office.  Reports must be signed by the employee and their principal prior to submission to the District Office.
• Failure to complete and/or provide this documentation results in penalties that must be paid for by using a school or office’s General Funds.
• For additional information, contact the Director, State and Federal Programs at the District Office.

Periodic Certification

• For employees who are 100% funded with Title I funds, a Periodic Certification must be completed twice a year. Certification Periods are July to December and January to June. If you have questions on whether you should be completing a periodic certification or a multi-funded time reporting report, please contact your school’s secretary or the Director, State and Federal Programs at the District Office.